HVAC Operations Project Coordinator

Location: Mansfield, TX

Job Type: Full-Time

Work Location: On-Site

FLSA Status: Non-Exempt

Reports To: Operations Manager

Join Our Team

Ameritech Facility Services is looking for a highly organized Construction Operations Coordinator to help support commercial HVAC and mechanical installation projects from kickoff through completion. This position serves as a key connection between Project Managers, field technicians, subcontractors, vendors, and clients to keep projects moving efficiently and on schedule.

If you enjoy working in a fast-paced construction environment and have strong organizational and communication skills, we'd like to hear from you.

What You'll Do

• Set up and maintain project files within company management systems.
• Coordinate project schedules and communicate upcoming work with field personnel.
• Track project documentation, including submittals, permits, equipment information, inspections, and closeout documents.
• Organize and maintain project records in Spectrum, SharePoint, Smartsheet, and other internal platforms.
• Coordinate material and equipment orders to ensure timely delivery to job sites.
• Work with subcontractors to collect required documentation, schedule work, and verify compliance requirements.
• Support Project Managers by monitoring project progress, identifying potential delays, and helping resolve issues.
• Communicate with technicians regarding daily reports, installation updates, inspections, and project milestones.
• Assist with permit coordination and monitor approval status when required.
• Prepare project reports and provide updates for management meetings.
• Participate in project conference calls and internal planning meetings.
• Respond to questions from customers, vendors, subcontractors, and field personnel.
• Provide administrative support throughout the lifecycle of each project.
• Perform additional duties as assigned.

What We're Looking For

• Experience in construction coordination, project administration, operations support, or a related role.
• Commercial HVAC or mechanical construction experience is preferred but not required.
• Working knowledge of Microsoft Office, including Excel, Outlook, and Word.
• Experience with Spectrum, Smartsheet, SharePoint, or similar software is a plus.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities while meeting deadlines.
• Self-motivated with the ability to work independently and collaborate with a team.

Minimum Requirements

• Ability to pass a pre-employment drug screening.
• Ability to successfully complete a background check.

Physical Requirements

• Regular use of computers and office equipment.
• Frequent sitting, typing, and communicating with internal and external teams.
• Occasionally lift or move items weighing up to 50 pounds.
• Ability to review project documentation and work at a computer for extended periods.

Why Ameritech Facility Services?

• Competitive pay
• Full-time, stable employment
• Opportunity to support large-scale commercial HVAC and mechanical projects
• Collaborative team environment
• Career growth opportunities
• Work with an established national construction and facility services company

Ameritech Facility Services is an Equal Opportunity Employer. Job duties and responsibilities may change as business needs evolve.