Job Description
HVAC Service Estimator & Proposal Coordinator
Chandler, AZ | Full-Time | Hybrid Opportunity
We are seeking a highly organized and commercially focused HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution.
Key Responsibilities:
- Review technician reports, service notes, and site photos to develop repair and replacement estimates
- Prepare accurate labor, material, and equipment cost estimates
- Source pricing and negotiate with vendors and subcontractors
- Draft, submit, and track professional proposals and repair quotes
- Coordinate sold-job handoffs to service and operations teams
- Manage purchase orders, equipment lead times, and material tracking
- Serve as a primary point of contact for customers regarding estimates and proposal status
- Maintain estimating logs, CRM/COINS records, and support process improvement initiatives
Qualifications:
- 2-5+ years of experience in HVAC estimating, service coordination, proposal writing, or field service operations
- Strong understanding of commercial and/or residential HVAC systems, equipment, and repair practices
- Proficiency with Microsoft Office 365, especially Excel, CRM systems, and estimating software
- Excellent communication and customer service skills
- Strong organizational skills with the ability to manage multiple deadlines and priorities
What’s Offered:
- Competitive hourly pay
- PTO, paid holidays, and sick time
- Hybrid work schedule available after introductory period
- Company-provided laptop and cellphone
- Health insurance, 401(k), and additional benefits
Ref: #673-STS Denver
Chandler, AZ | Full-Time | Hybrid Opportunity
We are seeking a highly organized and commercially focused HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution.
Key Responsibilities:
- Review technician reports, service notes, and site photos to develop repair and replacement estimates
- Prepare accurate labor, material, and equipment cost estimates
- Source pricing and negotiate with vendors and subcontractors
- Draft, submit, and track professional proposals and repair quotes
- Coordinate sold-job handoffs to service and operations teams
- Manage purchase orders, equipment lead times, and material tracking
- Serve as a primary point of contact for customers regarding estimates and proposal status
- Maintain estimating logs, CRM/COINS records, and support process improvement initiatives
Qualifications:
- 2-5+ years of experience in HVAC estimating, service coordination, proposal writing, or field service operations
- Strong understanding of commercial and/or residential HVAC systems, equipment, and repair practices
- Proficiency with Microsoft Office 365, especially Excel, CRM systems, and estimating software
- Excellent communication and customer service skills
- Strong organizational skills with the ability to manage multiple deadlines and priorities
What’s Offered:
- Competitive hourly pay
- PTO, paid holidays, and sick time
- Hybrid work schedule available after introductory period
- Company-provided laptop and cellphone
- Health insurance, 401(k), and additional benefits
Ref: #673-STS Denver
Numbers & Facts
| Location | Chandler, AZ |
| Industry | Staffing/Employment Agencies |
| Company Size | 2,500 to 4,999 employees |
| Website | https://systemone.com |
About Company
Every day, System One focuses on services and solutions that require a high degree of specialization, in-demand technical skills, and large-scale operational expertise. We are essential partners to those on the front lines of our nation’s most critical infrastructure, technology, and life sciences initiatives.
Founded more than 40 years ago as a staffing partner to the engineering industry, today System One is a diversified organization operating in over 50 locations and putting more than 9,000 people to work in the United States, Canada, and the United Kingdom.
Skills
- Cellular Telephoneunmatched
- Communication Skillsunmatched
- Cost Estimatesunmatched
- Customer Relationsunmatched
- Customer Relationship Management (CRM)unmatched
- Customer Relationship Management (CRM) Systemsunmatched
- Customer Support/Serviceunmatched
- Equipment Maintenance/Repairunmatched
- Laptop PCunmatched
- Maintenance - HVACunmatched
- Materials Trackingunmatched
- Microsoft Officeunmatched
- Negotiation Skillsunmatched
- On Site Supportunmatched
- Organizational Skillsunmatched
- Pricingunmatched
- Process Improvementunmatched
- Project Executionunmatched
- Proposal Writingunmatched
- Purchase Ordersunmatched
- Purchasing/Procurementunmatched
- Salesunmatched
- Time Managementunmatched
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