Job Description
Job Summary
The AP Analyst is responsible for reviewing, processing, and analyzing vendor invoices and payments while ensuring compliance with company policies and accounting standards. This role supports financial operations by maintaining accurate records, resolving discrepancies, and providing reporting and analysis related to accounts payable activities.
Key Responsibilities
The AP Analyst is responsible for reviewing, processing, and analyzing vendor invoices and payments while ensuring compliance with company policies and accounting standards. This role supports financial operations by maintaining accurate records, resolving discrepancies, and providing reporting and analysis related to accounts payable activities.
Key Responsibilities
- Review and process vendor invoices accurately and in a timely manner
- Perform 3-way matching (purchase order, receipt, and invoice) when applicable
- Investigate and resolve invoice discrepancies and payment issues
- Manage vendor accounts and respond to vendor inquiries
- Prepare and process payment runs (ACH, wire transfers, checks)
- Reconcile vendor statements and accounts payable balances
- Maintain accurate AP records and documentation for audits
- Assist with month-end and year-end closing activities related to AP
- Analyze accounts payable data and prepare reports for management
- Ensure compliance with internal controls and company policies
- Support process improvements and automation initiatives within AP
- Perform additional ad hoc duties as required by the finance team
- Serve as system administrator for Concur, including user setup, maintenance, and policy configuration
- Manage corporate card program, including ordering new cards, handling replacements, and resolving card-related issues
- Review and audit employee expense reports for accuracy, completeness, and policy compliance
- Provide support and guidance to employees on expense reporting and system usage
- Investigate and resolve expense report discrepancies and inquiries
- Perform monthly expense report reconciliations and support month-end close processes
- Partner with finance and accounting teams to ensure proper expense coding and reporting
- Bachelor's Degree in Accounting, Finance, or Business Administration (preferred)
- 2 5 years of experience in accounts payable or finance
- Must have Travel and Expense reporting experience
- Strong understanding of accounting principles
- Experience with ERP systems (such as SAP ERP, Oracle NetSuite, or QuickBooks)
- Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis)
- Strong analytical and problem-solving skills
- High attention to detail and accuracy
- MBA or other advance level education
- Experience with invoice automation tools (e.g., Coupa or Ariba)
- Knowledge of Power BI
- Knowledge of SOX compliance and internal controls
- Ability to manage high-volume invoice processing
- Strong communication and vendor management skills
- Financial analysis
- Data accuracy
- Time management and deadline adherence
- Process improvement mindset
- Motivated with a strong desire to learn
- Collaboration with procurement and finance teams
Numbers & Facts
| Location | Pittsburgh, PA |
| Industry | Staffing/Employment Agencies |
| Company Size | 100 to 499 employees |
| Year Founded | 1994 |
| Website | https://www.edistaffing.com/ |
About Company
At EDI Staffing, we strive to provide the best staffing solutions for each of our business disciplines, in honest, resourceful, and creative techniques. Our mission is to connect talented people with great organizations across all industries, while maintaining our company values: accountability, innovation, integrity, teamwork and work ethic. Our commitment to our values becomes tangible in our daily customer interactions and lifetime customer relationships.
Skills
- Accountingunmatched
- Accounting Closeunmatched
- Accounting Standards and Regulationsunmatched
- Accounts Payableunmatched
- Analysis Skillsunmatched
- Aribaunmatched
- Automationunmatched
- Billingunmatched
- Business Administrationunmatched
- Communication Skillsunmatched
- Corporate Policiesunmatched
- Data Analysisunmatched
- Data Qualityunmatched
- Detail Orientedunmatched
- Discrepancy Reportunmatched
- Documentationunmatched
- ERP (Enterprise Resource Planning)unmatched
- Employee Orientationunmatched
- Expense Managementunmatched
- Expense Reporting Softwareunmatched
- Expense Reportsunmatched
- Expense Trackingunmatched
- Financeunmatched
- Financial Analysisunmatched
- Financial Operationsunmatched
- Intuit Quickbooksunmatched
- Investigative Reportsunmatched
- Maintain Complianceunmatched
- Microsoft Excelunmatched
- NetSuiteunmatched
- Operational Supportunmatched
- Oracle ERPunmatched
- Payment Processingunmatched
- Performance Reviewsunmatched
- Pivot Tablesunmatched
- Power BIunmatched
- Problem Solving Skillsunmatched
- Process Improvementunmatched
- Purchase Ordersunmatched
- Purchasing/Procurementunmatched
- Reconciliationunmatched
- Record Keepingunmatched
- Reporting Skillsunmatched
- SAP ECC (fka SAP R/3 and SAP ERP)unmatched
- Sarbanes-Oxley Act (SOX)unmatched
- Systems Administration/Managementunmatched
- Time Managementunmatched
- Vendor/Supplier Evaluationunmatched
- Vendor/Supplier Managementunmatched
- Vlookupsunmatched
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