A Principal of a family office with offices in Parachute and New York City is looking for an Executive Assistant. The role is hybrid. The principal plans to spend a significant amount of time in Parachute during the summer and then on and off during the other months of the year, when the requirement to be in office will be a few days to a week every month or every other month. When he is not in town, the EA can work remotely.
About the Job:
¨Maintain calendar for a busy principal. Schedule, reschedule, and confirm meetings and appointments. Anticipate and resolve conflicts. Add travel schedules and send reminders for upcoming meetings.
¨Arrange car service as needed to match their schedule. Update travel time in their calendar.
¨Support principal with meeting setup, food service, and restaurant reservations as needed
¨Maintain a weekly call sheet, prioritizing phone messages, reminders, and updates daily.
¨Book travel and accommodations, and coordinate and arrange air travel and ground transportation (for business and personal travel).
¨Ensure travel documents are always up to date and coordinate necessary updates
¨Travel with principal as requested, with reasonable notice (NY, FL, Canada, etc.)
¨Track and remind principal of birthdays and other important dates and key information
¨Collect and appropriately distribute incoming mail
¨Maintain a list of travel dates, locations, and associated costs
¨Prepare expense reports for principals and other executives as required.
¨Provide ad hoc support, such as purchasing gifts, running errands, etc
About You:
¨Minimum of 7 years of experience supporting a C-level executive
¨BA/BS from a college or university a plus
¨Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
¨Discreet and mindful of confidentiality
¨Strong communication skills: written and verbal
¨Strategic thinker who is resourceful
¨Adaptable to change; have extra flexibility
¨A team player who thrives on being part of a team of like-minded individuals
¨Respectful and professional
Employer-paid medical, dental, vision premiums; 401 (k); paid time off; life insurance, and much more