ICON - Assistant Project Manager

Job Description

Who We Are A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the worlds-leading owners representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues.

A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the industrys-leading owners representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues. With more than 65 sports, entertainment, and public assembly projects and over 2,500 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world. Our experience spans 11 professional sports leagues and has totaled nearly $45 billion over the last 20 years in business. CAA ICON offers world-class service in the areas of feasibility and planning, project management, consulting, and beyond.

The Role In this role, you will assist the Project Manager, Director and Executive throughout the entire project phase, including design, construction and completion of large-scale venue projects. You will be responsible for document control, communications and all administrative functions to support the project team. Interact with Owners/Clients, Architects/Engineers and Subcontractors and project stakeholders in a professional and tactful manner on a regular basis. The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

• Attend regularly scheduled project meetings
• Assist in organizing the project file system
• Assist in getting meetings scheduled with project team members
• Maintain minutes of relevant project related meetings
• Ensure the Construction Manager is implementing and maintaining its site logistics/utilization plans. Interface as necessary with adjacent and affected stakeholders.
• Assist in tracking open RFIs, Non-Conformance Logs and submittals to ensure that the design team is providing the timely information needed to advance the work in the field.
• Update and assist in maintaining CAA ICON project tracking logs.
• Review and log on-site inspection reports. Assist with assuring the highest standard of quality.
• Identify, monitor and track all owner open issues to ensure timely and effective resolution.
• Assist in the preparation of each monthly pay application for processing.
• Assist in compiling and assembling project deliverables.
• Assist in identifying/resolving obstacles to completing project on time and to budget
• Ensuring adherence to internal and external quality standards

Requirements

• 3-5 years of experience in the construction or a related services industry.
• Bachelors Degree Required (Construction, Engineering, Architecture, Real Estate or like industry).
• Exceptional communication and organizational skills.
• Self-starter with the ability to work independently
• Multi-tasking and the ability to problem solve and master new concepts in a short period of time.
• Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, etc)
• Working knowledge of the principles, practices and terminology in the construction industry including scheduling and cost estimating preferred
• Ability to read, understand and interpret contract documents, drawings, specifications, scopes of work and project schedule
• Detail-oriented, organized in thought, process and action, as well as creative, analytical and collaborative.

Location This role is based in Chicago, IL.

Compensation The annual base salary for this position is in the range of $72,000 - $100,000. This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.