IDP Compliance Services Coordinator

IDP Compliance Services Coordinator

• 499213
• Staff

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Department: Industry & Defense Compliance Office

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Commensurate with experience

Work Schedule: Typically, Monday - Friday 8:00 am - 5:00 pm; work is performed on-site and in person.

Export Compliance Requirement: This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a "U.S. Citizen".

Job Details

The Compliance Services Coordinator supports the university's research compliance operations by managing administrative, operational, and data workflows that ensure alignment with federal, state, and institutional requirements. This position coordinates compliance board activities, maintains regulatory records, assists with COI/COC and misconduct processes, and serves as a key resource for researchers navigating protocol and compliance needs. Strong organization, communication, and data management skills are essential.

Job Summary

Provides support in the oversight of research compliance components the university. Manages the operational, administrative, and data workflows required to maintain institutional alignment with local, state and/or federal research requirements.

Essential Functions

Manages the operational, administrative, and data workflows required to maintain institutional alignment with local, state and/or federal research requirements.

Manages operations for institutional research compliance boards including, but not limited to, preparing agendas, documenting minutes, and tracking protocol approval periods.

Maintains accurate database records, audit logs, and internal tracking systems ensuring data integrity for regulatory reporting requirements and audit readiness.

Serves as a resource and the primary point of contact for research personnel regarding compliance requirements, protocol submissions, and issue resolution.

Assists with Conflict of Interest/Conflict of Commitment (COI/COC) reviews and management of Research Misconduct cases.

Required Education and Experience:

• High school diploma or equivalent
• Six (6) years of experience working within research administration, quality assurance, or regulatory compliance settings; every 30 hours of related college coursework may be substituted for one (1) year of experience up to four (4) years.

Knowledge, Skills and Abilities:

Knowledge of Federal research compliance frameworks (OHRP, FDA, HIPAA) and grant processes.

Knowledge of research administration, protocol review cycles, COI/COC, and misconduct procedures.

Strong organization, data management, and attention to detail.

Clear written and verbal communication with diverse stakeholders.

Proficiency in Microsoft 365 and Windows-based systems.

Manage multiple compliance workflows and regulatory projects.

Maintain confidentiality and sound judgment.

Coordinate board operations, track approvals, and maintain audit‑ready records.

Interpret and apply regulatory requirements consistently.

Physical Requirements:

Ability to remain in a stationary position.

Ability to move or traverse across campus, within buildings and offices, and/or across external environments.

Ability to interpret effectively, accurately and impartially, both receptively and expressively.

Ability to communicate with others and accurately exchange information.

Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.