IEP Clerk (IEP Coordinator/Program Support)

The Austin Centers for Exceptional Students is a multifaceted special education program, designed specifically for students with emotional disabilities, autism, intellectual disabilities, specific learning disabilities or other educational challenges. Austin Centers currently serves over a thousand students per year from more than 100 school districts and charter schools on all our campuses. Our Vision: To ignite a brighter tomorrow for every child and youth, regardless of their struggles, by providing unwavering support, world-class education, and a nurturing environment.

IEP Clerk (IEP Coordinator/Program Support)

Reports To: School Principal 

FLSA Status: Hourly, Full-Time 

Location: On Campus, Monday-Friday  

Position Summary  

The IEP compliance clerk/scheduler would be responsible for scheduling, monitoring, documenting and tracking all annual IEPs and METs. Additionally, the Compliance Clerk will be in constant contact with all referring school districts and families to schedule conference rooms for meetings at the school. 

Key Responsibilities 

• Provide clerical support to assist special education staff with the efficient record keeping of enrollment paperwork for special needs students. 
• Assist special education teachers with scheduling of IEPs/METs. 
• Assist special education teachers with the monitoring of the master schedule on Outlook and maintaining the special education paperwork, meetings, and filing. 
• Assist special education teachers with the development and revisions of IEPs in the e-IEP Pro system (Meeting Notices, Effort to Document, Scanning IEPs/PWNs). 
• Keep abreast of e-IEP Pro procedural changes which are communicated from the principal and school psychologist. 
• Assist in building e-IEP Pro quality control functions and report IEP and special education compliance issues to principal and school psychologist. 
• Make copies of requested information sent internally and externally. 
• Possess knowledge of The ACES and IDEA regulations. 
• Maintain Cumulative files for all special education students at The ACES, active and non-active. 
• Assist principal, school psychologist, and special education teachers with the transfer of documents and disseminating information to the correct personnel. 
• Communicate with all members of the IEP/MET teams for setup and scheduling purposes. 
• Communicate effectively with parents and members of the community. 
• React to change productively and handle other tasks as assigned. 
• Support the value of an education and the philosophy and mission of The ACES. 
• Other duties may be assigned. 

Qualifications 

Education: 

• High school or equivalent (Preferred) 

Experience: 

• Strong attention to detail and organizational skills 
• Ability to maintain accurate and confidential records 
• Comfortable working with timelines/deadlines and managing multiple priorities 
• Professional communication skills, both written and verbal 
• Familiarity with IEP processes or student services workflows is preferred (training will be provided) 
• Ability to work collaboratively with teachers, administrators, and student support teams 
• Reliable, self-motivated, and committed to supporting student success 
• Customer service: 1 year (Preferred) 
• Experience with, and proficiency in, all aspects of e-IEP Pro (Preferred) 

Pay & Benefits:  

Benefits: 

• 401(k) 
• Dental insurance 
• Health insurance 
• Paid time off 
• Vision insurance 

Schedule: 

• 8 hour shift 
• Monday to Friday 

  #IND2

Joining our team means that you are part of a passionate team of professionals dedicated to meeting the needs of our exceptional students. Austin Centers is committed to diversity, inclusion, and belonging. We strive to create an environment where everyone feels valued and supported, regardless of their background or identity.

Come help us empower bright futures: transforming lives, one student at a time!