IFM Vendor Coordinator Lead

JLL

Seattle, WA(remote)

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JOB DETAILS

JOB TYPE

Full-time, Employee

SKILLS

Aged Care, Analysis Skills, Artificial Intelligence (AI), Billing, Budgeting, Childcare, Coaching, Commercial Real Estate, Compensation Management, Computerized Maintenance Management System (CMMS), Construction Projects, Continuous Improvement, Corporate Law, Customer Relations, Customer Support/Service, Data Analysis, Disability Accommodations, Facilities Management, Financial Compliance, Genetics, Information/Data Security (InfoSec), Investment Management, Investment Services, Leadership, Legal, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Operational Support, Operations Management, Order Management, Organizational Skills, Performance Management, Performance Metrics, Project/Program Coordination, Property Maintenance, Property Management, Real Estate, Regulatory Compliance, Reporting Dashboards, Requirements Validation/Verification, Spreadsheets, State Laws and Regulations, Strategic Planning, Training/Teaching, Vendor/Supplier Management, Vendor/Supplier Relations, Willing to Travel

LOCATION

Seattle, WA

POSTED

30+ days ago

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves- The IFM Vendor Coordinator Lead will lead, support, coach, and train a high-performing vendor coordination team. Supporting the overall account for efficiency, compliance and improvements. Review invoices for compliance and complete submission processes from vendors. Develop and maintain strong relationships with vendors, your team, and different business lines on the account. Review work order financial coding for compliance and verify asset and task details within work orders meet compliance requirements. Manage routine work order administration via Corrigo and CMMS software, and property management operations

What is your day to day?

Lead and oversee the vendor coordination team, including managing performance, providing training, conducting weekly team meetings, and handling timekeeping responsibilities
Review and verify vendor invoices for compliance with contract terms and company standards, then process approved submissions through established protocols
Validate work order financial coding accuracy and ensure assets/tasks within work orders comply with established protocols using Corrigo and CMMS systems
Coordinate and schedule maintenance activities with vendors while developing and maintaining strong working relationships across vendors and business lines
Support Operations management with tactical planning for team goals, provide meeting support as directed, and act as team-level escalation point for solutions
Provide direction to vendors, facilities teams, and service providers to ensure excellent work coordination and execution with minimal client disruption
Monitor office/facilities operations continuously through Corrigo and CMMS systems, interfacing with clients through the vendor coordination team as needed
Support specialty client requests including building interior/exterior work, artwork, construction projects, and signage coordination
Assist with budgetary requests, analysis, and reporting while interfacing with leadership on continuous improvement ideas
Demonstrate superior customer service skills and maintain professionalism under challenging situations at all times

Location and Travel Requirements

Selected candidate must reside within Nevada, Oregon, or Washington State
Selected candidate must be willing and able to travel 10-15% of the time

Desired experience and technical skills

Required:

3+ years of experience managing, leading, coaching, and training high-performing teams
Associate degree in facilities management, building, business, or other related fields (or equivalent experience)
2+ years of relevant experience in facility or property administration, working with facility scope vendors and vendor management
Proficient in Microsoft Office programs spreadsheets with the capability of customizing administrative reports and dashboards (Excel, Word, PowerPoint)
Experience with CMMS software and work order management systems (Corrigo preferred)
Experience pulling reports and analyzing data and performance metrics

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

67,000.00 - 94,200.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

Remote -Reno, NV, Salem, OR, Seattle, WA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

About the Company

JLL

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