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Job Details
Immediate Opening- Business Manager/Bookkeeper
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Duties
Immediate Opening- Business Manager/ Bookkeeper- 12 month exempt employee- Contact district website for specific duties.. www. LCUSD12.org or contact Dr. Kelly McClain, Superintendent
SUMMARY
The Business Manager/Bookkeeper is responsible for overseeing and managing all fiscal operations of the District. This includes accounting, budgeting, payroll, financial reporting, insurance programs, and compliance with state and federal regulations. The position ensures effective use of financial resources to support high-quality educational services.
DUTIES AND RESPONSIBILITIES
- Maintain accurate accounting and financial records as prescribed by law; balance, reconcile, back up, and close monthly and annual accounts.
- Receive, deposit, and account for all District revenues, including state, federal, and tax funds.
- Monitor and reconcile all bank accounts and investment portfolios; ensure collateralization of deposits.
- Prepare the annual budget and assist the Superintendent in the budget and tax levy processes.
- Prepare and file all required reports with ISBE and other agencies (e.g., Annual Statement of Affairs, expenditure and salary studies, TRS/IMRF contributions, audits, etc.).
- Oversee and prepare monthly and annual payroll; ensure accurate and timely payment of taxes and benefits.
- Supervise accounting operations, including accounts payable, payroll, and purchasing functions.
- Coordinate the annual independent audit and provide requested documentation.
- Assist in grant administration, ensuring compliance, accurate accounting, and timely submission of reimbursement requests.
- Prepare and publish annual financial and budget reports as required by law.
- Coordinate employee insurance (health, dental, life, vision, and Flex 125) and serve as liaison with carriers.
- Manage property, casualty, and liability insurance, including claims, renewals, workers'' compensation, and risk management programs.
- Act as HIPAA compliance officer and maintain all insurance-related documentation.
- Maintain payroll and benefits records; prepare W-2s and other required tax documents.
- Assist employees with benefits, leave, and retirement documentation.
- Maintain confidential personnel information and ensure data accuracy.
- Prepare financial statements for the BOE meetings and as requested.
- Research and prepare bids for supplies and services; ensure compliance with bidding requirements.
- Attend workshops and training to remain current on financial systems, school accounting, and compliance updates.
- Perform other duties as assigned by the Superintendent or Board of Education.
Qualifications
Prefer: Minimum of a Bachelor's Degree in Accounting, Finance, or related field. Experience in school financial management, accounting, or bookkeeping.
Knowledge of Microsoft Office and accounting systems (e.g., Skyward, SDS, or similar). Strong analytical, organizational, and problem-solving skills.
Salary/Benefits
$40,000 - $85,000
(Final Salary to be determined by the Board of Education)
Health, Vision, Dental, and Life Insurance Employee Assistance Program
Sick, Personal, and Vacation leave
Employee Assistance Program
How to Apply
- District Application
- Letter of Interest Resume
- Three Letters of Reference
- Transcripts
- Send all items to Dr. Kelly McClain, Superintendent of Schools - kmcclain@litchfieldpanthers.org
Link to District/Third Party Online Application Web Page
https://www.lcusd12.org
Email Address
kmcclain@litchfieldpanthers.org
School District
https://lcusd12.org
Position Website
https://www.lcusd12.org
ILearn Link
ILearn
Report Card Link
District Report Card
Job Posting Date
5/7/2026
Start Date
5/7/2026
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"Back to Search Results Job Details
District Name Litchfield #12 Building Name District Office Address 1100 N Old Route 66
Litchfield, IL 62056 Phone (217) 324-2157 Fax (217) 324-2158 IASA Region Kaskaskia County Montgomery Employment Type Full-time permanent Job Category Business Office Grade Level Unit District
Job Alerts Sign Up
217-753-2213
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