Immigration Specialist | Human Resources

Rockefeller University

NY

JOB DETAILS
SALARY
SKILLS
Affirmative Action, Analysis Skills, Budgeting, Business Administration, Case Management, Communication Skills, Compensation and Benefits, Data Management, Detail Oriented, Employee Benefits, Employee Orientation, Employee Relations, Establish Priorities, HRIS/HRMS, Human Resources, Immigration Law, Interpersonal Skills, Leadership, Legal, Legal Documents, Maintain Compliance, Metrics, Organizational Skills, Policy Development, Process Improvement, Regulations, Reporting Skills, Talent Management, Time Management
LOCATION
NY
POSTED
25 days ago

Organization Overview

The Human Resources team at The Rockefeller University handles academic appointments, talent management, employee wellness and benefits, administration and explanation of policies and procedures, affirmative action, employee relations, and immigration. Encouraging employee questions and comments, our team strives to professionally serve our scientific community, offering information on complex immigration updates and general support for all University employee matters.

Overview

Reporting to the Manager of Immigration, the Immigration Specialist interfaces with the institution's academic and administrative populations.

Responsibilities

Responsibilities include, but are not limited to, the following:

  • Partners with all members of an international population, including maintaining constant communication with new hires regarding visa documents;
  • Assembles documentation, prepares, and files employment-based non-immigrant visa petitions. Ensures timely and accurate completion of all paperwork; compiles required legal documentation, advises visa holders; serves as an Alternate Responsible Officer for the J-1 visa program and Designated School Official for the F-1 visa program; reviews immigration procedures and legal status of foreign employees;
  • Oversees case management of H-1B, TN, O-1, and E-3 visa holders. Oversees maintenance of Public Access files and assists with the University's I-9s;
  • Stays up to date on changes in immigration laws and proactively communicates impacts to stakeholders, ensuring University compliance;
  • Serves as a secondary point of contact for employees requiring immigration assistance;
  • Addresses immigration concerns and questions and responds to inquiries with empathy and professionalism;
  • Provides advice and guidance, as well as ongoing education and training to the university administrative community on office processes that are in line with immigration regulations pertaining to work permits, visa renewals, and permanent residency sponsorship for foreign nationals.
  • Supports Data Management and Reporting; Prepares regular reports and analysis to track immigration metrics and provide insights to HR leadership.
  • Assists with policy development and process improvements related to immigration programs.
  • Supports New Hire Orientation and Front Desk activities;
  • Additional duties and special projects as assigned.

Qualifications

REQUIRED QUALIFICATIONS:

  • Must possess a Bachelor's degree in Human Resources, Business Administration, Legal Studies, or a related field;
  • At least three (3) years of employment-based immigration, preferably in an HR or legal environment
  • Strong knowledge of U.S. immigration laws and procedures (experience with global immigration is a plus).
  • Experience working with immigration case management systems and HRIS platforms is required.
  • Excellent organizational skills and attention to detail. Strong communication and interpersonal skills, with the ability to work with diverse populations.
  • Ability to manage multiple cases and deadlines in a fast-paced environment.
  • High level of discretion and confidentiality.
  • High proficiency with Microsoft Office and similar applications.

PREFERRED QUALIFICATIONS:

  • Advanced degree preferred.

The ideal candidate must be organized, detail-oriented, able to prioritize, and work independently. Exceptional analytical, interpersonal, and communication skills are necessary. Must be comfortable in a multicultural, multilingual international community. Must be passionate about building connections and networking. Efficient and effective work, while maintaining attention to detail, is required. Collaborate with humility and emotional maturity within a team dynamic and act with a sense of urgency, accountability, and ownership of responsibilities.

The Rockefeller University is an equal opportunity employer - veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state, or federal law, including but not limited to disability and protected veteran status.

The salary of the finalist selected for this role will be determined based on various factors, including, but not limited to, organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University s good-faith, reasonable estimate of the possible compensation at the time of posting.

Compensation Range: Min

USD $70,000.00/Yr.

Compensation Range: Max

USD $85,000.00/Yr.

About the Company

R

Rockefeller University

Founded by John D. Rockefeller, the Rockefeller Institute for Medical Research was incorporated on June 14, 1901. It was the first institution in the United States devoted solely to biomedical research--to understanding the underlying causes of disease.

Today, renamed Rockefeller University, it is one of the foremost research centers in the world, contributing to 23 Nobel Prizes as well as numerous other awards.

Rockefeller University Community
  • 71 heads of laboratories
  • 200 research and clinical scientists
  • 350 postdoctoral investigators
  • 1,050 support staff
  • 150 Ph.D. students
  • 50 M.D.-Ph.D. students
  • 887 alumni
Areas of basic interdisciplinary research
  • biochemistry, structural biology and chemistry
  • molecular, cell and developmental biology
  • immunology, virology and microbiology
  • medical sciences and human genetics
  • neuroscience
  • physics and mathematical biology
Revolutionary accomplishments

Rockefeller University researchers achieved many of the last century's seminal advances in the biomedical sciences, including:
  • Discovering that DNA is the basic material of heredity (1944)
  • Determining that cancer can be caused by a virus (1911)
  • Confirming the connection between cholesterol and heart disease (1950s)
  • Developing methadone maintenance for people addicted to heroin (1960s)
  • Developing the AIDS "cocktail" drug therapy (1990s)
Seventy-four laboratories form the university's core
The university's laboratory-based organizational structure "without walls" and pared-down layers of administration do away with the schools and academic departments that too often separate scientists. "This approach fosters a tremendously rich soup of interdisciplinary research and collaboration," says Rockefeller professor and Nobel laureate Günter Blobel.

Acclaimed scientists
In its history, Rockefeller has been associated with 23 Nobel laureates and 19 Lasker Award recipients. Five faculty members have been named MacArthur Fellows and 12 have garnered the National Medal of Science, the highest science award given by the United States. And, 33 Rockefeller faculty are elected members of the National Academy of Sciences.

Partnerships with other leading institutions
Rockefeller has close ties with neighboring Weill Medical College of Cornell University, New York-Presbyterian Hospital and Memorial Sloan-Kettering Cancer Center. Additional academic partnerships with the Courant Institute of New York University and Bard College provide students with a rich array of training opportunities. Rockefeller forges collaborations with biotech and pharmaceutical companies as needed to speed research findings into development to improve patient care.

Clinical research hospital
In 1910, Rockefeller scientists founded the nation's first hospital devoted exclusively to experimental medicine. The Rockefeller University Hospital's only patients are participants in clinical trials building on basic research findings from Rockefeller labs. This "allows the university to maintain an unbroken spectrum of research, from basic to clinical," says Joshua Lederberg, Nobel laureate and Rockefeller president emeritus. Unburdened by constraints of standard patient care, the hospital is a vital component of Rockefeller's commitment to accelerating basic research findings on their route from bench to bedside for the diagnosis, treatment and prevention of disease. Studies are under way on AIDS/ HIV, obesity, hepatitis C and addictive diseases.

More than science
Artistic and intellectual activity flourishes on Rockefeller's campus. The verdant grounds, situated on Manhattan's Upper East Side, boast a world-class art collection. The university regularly hosts events designed to explore the intuitive connection between science and the arts.Weekly and monthly recital series grace the university's spectacular auditorium, and a variety of exhibits regularly take shape on campus -currently including sculpture on temporary exhibition from New York's Museum of Modern Art.

Select graduate student body
A class of Ph.D. and M.D.-Ph.D. students from across the United States and the world works closely with international faculty in a rigorous, highly personalized program of graduate study and research. The university offers graduate students access and opportunities to work with leading scientists, as well as full financial support and affordable on- and off-campus housing.

University budget
Funding the research studies of The Rockefeller University's scientists are the National Institutes of Health and other government agencies, Howard Hughes Medical Institute, private gifts and endowment income.

COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Education
FOUNDED
1901
WEBSITE
http://www.rockefeller.edu/