IMPD-Recruit Training Records Analyst
Salary
$42,328.00 Annually
Location
Various IMPD Locations, IN
Job Type
Full Time
Job Number
09844
Department
IMPD-Admin
Opening Date
05/18/2026
Closing Date
6/17/2026 11:59 PM Eastern
Overview
Position is responsible for the maintenance of recruit training police records and secretarial support for the IMPD Training Bureau. The Recruit Training Records Analyst engages front-end systems in preparation for an IMPD Recruit Training Class, which includes preparing the appropriate documentation for the Indiana Law Enforcement Academy and compiling information for reports on class curriculum. Once the Recruit Class begins, the Recruit Training Records Analyst maintains all training records for sworn Recruit Trainees and assists in the daily documentation of recruit training. The Recruit Training Records Analyst is responsible for providing office management and clerical support for the Training Bureau Main Office.
Agency Summary
We are dedicated to upholding the highest professional standards while serving the community in which we work and live. We are committed to the enforcement of laws to protect life and property, while also respecting individual rights, human dignity, and community values. We are committed to creating and maintaining active police/community partnerships and assisting citizens in identifying and solving problems to improve the quality of life in their neighborhoods. The agency can do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Position Responsibilities
Compiles and maintains training attendance records and reports for sworn (recruit) employees Collects, reviews and analyzes attendance information Coordinates data/record information with supervisors Responds to inquiries from Department personnel reference training records Analyzes current record keeping system and makes recommendations for revision. Assists with planning, development, and implementation of training file system for Department sworn (recruit) employees Monitors information/data contained in training files to insure compliance with Department policy and legal (Law Enforcement Training Board) guidelines Reviews information/data placed in individual personnel training files to insure files are accurate, complete, relevant, and up-to-date Makes corrections on computer as needed Files information/data in training files chronologically by file category Completes/maintains data sheets and cover sheets for each file categoryVerifies information placed in training files by name and identification number.Monitors and controls access and release of recruit training files to insure maintenance of confidentiality Obtains proper documentation prior to file review/release; assists authorized individuals requesting review/release of training files.Monitors training file record retention for inactive recruit employees Checking accuracy and completeness.Provides office management and clerical support for the training division.Greets and assists all persons who come into the Training Academy office.
Qualifications
High School Diploma or equivalent, and two (2) years of college coursework or two (2) years prior related work experience is required; any combination of education and related experience equaling two (2) years is acceptable. Must proficient in Microsoft Office products. Strict confidentiality is required. Position requires knowledge of spreadsheet(s), database(s), and other software. Must be able to update and/or create reports and spreadsheets as needed. Must be able to demonstrate creative ability when presented with unformatted projects and/or ideas. Must be able to communicate effectively, both in oral and written formats. This position must have knowledge of the Civilian Employee Administrative Policies and Procedures Manual; Departmental structure and functions; Departmental policy reference training file system retention, access, and release as well as uniform and equipment requirements; basic Training Academy policies and procedures; records system management; records analysis; standard office practices; standard operating procedure relating to Departmental correspondence; proper telephone etiquette; data collection, computation, and analysis. The Recruit Training Records Specialist must be able to apply principles to solve practical problems; analyze existing record keeping system and make recommendations for change; apply basic mathematical concepts; handle routine and sensitive Departmental contacts; compose and type standard Departmental reports and correspondence; prepare detailed forms and records; proofread; spell; alphabetize. Must be able to pass pre-employment screening (background investigation, drug screen).
Working Conditions
Work is conducted in a standard office setting, during normal day shift business hours. Working hours may vary, and some overtime and weekend work may be required.
All rates are bi-weekly.
2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1
Life Insurance Employee Only (rates per $1,000 per month):
Basic: Employer Paid
Optional Life Insurance Employee Only (rates per $1,000 per month)
Additional:
<25-29 $0.058
30-34 $0.083
35-39 $0.099
40-44 $0.132
45-49 $0.223
50-54 $0.363
55-59 $0.600
60-64 $0.795
65-69 $1.329
70 + $2.054
IMPORTANT PERF UPDATE:
Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.
Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.
With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:
Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.
Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:
Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.
Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.
The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employees compensation per pay period.
Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.
Questions relating to PERF may be directed to INPRS - PERF at:
Indiana Public Retirement System
Public Employees Retirement Fund
One North Capitol, Suite 001
Indianapolis, Indiana 46204
(888) 236-3544
Employer City of Indianapolis and Marion County
Address 200 E. Washington Street
CCB 1501
Indianapolis, Indiana, 46204
Phone 317-327-5211
Website http://www.indy.gov