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IN-DCS-Administrative Assistant 3

Buzzclan

302 West Washington StreetRoom E306Indianapolis IN, IN

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JOB DETAILS
SKILLS
Administrative Skills, Asset Management, Background Investigation, Calendar Management, Communication Skills, Conference Management, Copying Machines, Detail Oriented, Distributed Control Systems (DCS), Establish Priorities, Executive Assistant Skills , Facilities Management, Finance, Furniture, High School Diploma, Identify Issues, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Onboarding, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Proofreading, Purchasing/Procurement, Spreadsheets, Word Processing, Writing Skills
LOCATION
302 West Washington StreetRoom E306Indianapolis IN, IN
POSTED
1 day ago
Provides administrative support to either a team or individual. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.


OVERVIEW
4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents, policies, and procedures.
DUTIES
  • Badge access (onboarding and changes) requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential)
  • Office equipment:
    • Surplus process of equipment this could be taking equipment to surplus to be used elsewhere or heavy trash
    • Managing supplies in general around the office (extra, layoffs, etc.)
    • Office furniture and desk chair orders ordering, procurement
    • Office supplies:
    • Ordering, managing and keeping organized
    • Copier maintenance and toner supply
    • Organize semi-annual office clean up
    • Assist Finance with asset management review
    • Assist staff with administrative questions and internal processes (backup to Alley)
    • Coordinate with Alley to configure workspace and meeting logistics
  • Meeting Space & Facility Coordination
    • Manage two conference room reservation calendars
    • Coordinate meeting space reservations
    • Ensure rooms are available and prepared for meetings
    • Troubleshoot scheduling conflicts
  • Staff Onboarding Support
    • Support onboarding coordination for new staff members
    • Assist with workspace setup and office logistics
    • Help new employees navigate office procedures and resources
  • Serve as Backup to Executive Assistant
    • Calendar coordination support
    • Meeting preparation assistance
    • Document preparation and administrative tasks


Required/Desired Skills
SkillRequired /DesiredAmountof Experience
High school DiplomaRequired0
Prior experience in an administrative assistant position, at least 4 years Required4Years
Previous experience in a position that demanded a high level of confidentialityRequired0
Working knowledge of Microsoft Word, Outlook, PowerPoint and ExcelRequired0
Effective written and verbal communication skillsRequired0
Attention to detail and proofreading skillsRequired0
Organizational skills with the ability to prioritize tasks effectively and multitaskRequired0

Questions
No.Question
Question1Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement?
Question2What is your candidate s email address?
Question3Where does your candidate currently reside (City & State)?
Question4If selected for engagement, your candidate s hourly Pay Rate must be BETWEEN - and -. The Provider Markup for this position is 28%. Do you agree to these requirements?
Question5Position is on-site, Monday thru Thursdays 30 hours a week, with the potential to add a fifth day later, for 37.5 hours a week, flexible start time between 7:30 am - 8:00 am start, 7.5 hour day. Does candidate accept this requirement?
Question6 Position is expected to last for 6 months, with a possibility of hire. Does candidate accept this requirement?
Question7 If selected for engagement candidate will be required to pass DCS fingerprinting and DCS CPI/CPS background check. Does candidate accept this requirement?
Question8 Equipment is provided. Does candidate accept this requirement?
Question9Resource must currently reside in the state of Indiana. Does candidate accept this requirement?

About the Company

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Buzzclan

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