Schedule: Hybrid (Mandatory 3 Days Onsite, 2 Days WFH) Pay Rate: $27.24/hr W2 Duration: 12-Month Contract
Position Overview Wealth Management Operations (WMO) provides end-to-end operational support that drives the client experience for Wealth Management advisory partners and their clients. Within WMO, the Specialty Operations teams execute and monitor manual and automated processes to accurately move and protect client assets and account information based on special product requirements or legal orders. This role sits within the Legal Operations team, supporting civil legal orders (subpoenas, freeze orders), internal data requests, and deceased account notifications.
Key Responsibilities Data Management & Account Restrictions
Gather and manage client data accurately and timely
Apply account restrictions in accordance with legal orders and internal procedures
Maintain documentation to support compliance and audit readiness
Legal Order & Inquiry Management
Handle civil legal orders, subpoenas, freeze orders, and internal data requests
Respond to moderately complex client and branch inquiries via email
Collaborate with Legal partners, Front-Line Units, and internal departments
Documentation Review & Compliance
Review and validate legal/account documentation for accuracy and completeness
Ensure adherence to internal legal guidance and risk standards
Escalate discrepancies to leadership or risk teams as appropriate
Risk & Process Improvement
Identify operational risks and improvement opportunities
Evaluate upstream and downstream impacts of account restrictions and data processes
Recommend enhancements aligned with enterprise and regulatory standards
Knowledge Sharing
Maintain subject matter expertise in legal operations processes and systems
Support training of new or less experienced team members
Ensure consistent execution of procedures and controls
Ideal Candidate Profile
Experience in legal operations, banking operations, wealth management, or financial services
Strong data management and documentation review experience
Ability to interpret legal documents (subpoenas, levies, freeze orders, etc.)
High attention to detail and risk awareness
Strong written communication skills (email-based environment)
Ability to work in a fast-paced, compliance-driven environment
Understanding of process controls and operational risk
Numbers & Facts
Location
Pennington, NJ
Skills
Banking Operationsunmatched
Communication Skillsunmatched
Customer Experienceunmatched
Customer/Client Researchunmatched
Data Managementunmatched
Detail Orientedunmatched
Documentation Reviewunmatched
Financial Servicesunmatched
Information Assetsunmatched
Leadershipunmatched
Legalunmatched
Legal Documentsunmatched
Maintain Complianceunmatched
Operational Auditunmatched
Operational Improvementunmatched
Operational Supportunmatched
Operations Managementunmatched
Operations Processesunmatched
Process Control Engineeringunmatched
Process Improvementunmatched
Regulationsunmatched
Regulatory Complianceunmatched
Regulatory Requirementsunmatched
Riskunmatched
Risk Analysisunmatched
Risk Managementunmatched
Sales Managementunmatched
Support Documentationunmatched
Time Managementunmatched
Wealth Managementunmatched
Writing Skillsunmatched
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