Information Systems Specialist- Business Department

The Information Systems Specialist for the Business Department is done for the purpose/s of supporting/administering Enterprise Resource Planning (ERP) information database systems specifically supporting the business department, human resources department and payroll systems. This position will coordinate work to analyze problems and issues related to the business system software including core financial/human resources, payroll, timecard software and other related software while working collaboratively with the Information Technology Department to ensure efficient use of the system software.

Purpose Statement

The job of Information Systems Specialist (JC589) is done for the purpose/s of supporting/administering information database systems; providing instruction and advice to system users; analyzing problems and issues related to the information system software and other related software; coordinating usage among department system users; producing a variety of statistical reports; and providing support to the administrative supervisor, ensuring compliance with legal and administrative requirements.

This job reports to the Director

Essential Functions

• Designs report options and/or data extracts for use by individual and/or department users (e.g. Human Resources, Business Office, Payroll, etc.) for the purpose of providing information customized to meet specific needs.
• Develops user materials (e.g. FAQ and other work aids, training support handouts, code lists, field definitions, etc.) for the purpose of providing instruction and reference.
• Facilitates meetings and workshops (e.g. multiple media sources, etc.) for the purpose of communicating information system capabilities and/or accommodating District goals.
• Identifies issues related to District employee and/or financial information systems and software applications for the purpose of responding to user problems and ongoing availability of the software systems.
• Instructs District and site staff on the use of Enterprise Resource Planning (ERP) information systems (e.g. new applications, upgrades, updates, etc.) for the purpose of ensuring proper and efficient use of the system.
• Maintains strict (or complete) confidentiality on personnel and student issues (e.g. personnel records, medical records, surveillance videos and images, student data, confidential communication, etc.) for the purpose of protecting personal information for staff and students.
• Oversees the integration of the Enterprise Resource Planning (ERP) information system with other systems (e.g. merging data from other sources, adding data fields, populating other databases, etc.) for the purpose of maximizing the efficiency of the data flow and decreasing redundancy of data collection activities.
• Participates in the development of internal data management plans and activities with personnel of other departments (e.g. Business Office, Payroll Department, Human Resources, etc.) for the purpose of avoiding duplication of efforts, sharing information, and maximizing system efficiency.
• Performs routine and special updates to Enterprise Resource Planning (ERP) and other databases (e.g. defining additional user defined fields, merging external data, etc.) for the purpose of providing current and reliable District personnel data for use by a wide variety of departments within the District.
• Performs a full range of system administration functions for the purpose of controlling systems and attaining maximum utilization and efficiency.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Education: Bachelor''s degree in job-related area

Equivalency: Four years of experience in technology in area of expertise is desired

Certificates & Licenses: Valid Driver's License & Evidence of Insurability