Adobe Acrobat, Adobe Illustrator, Adobe InDesign, Best Practices, Bid Analysis, Business Development, Civil Infrastructure, Coaching, Communication Skills, Construction Engineering, Cross-Functional, Detail Oriented, Graphic Design, Graphics, Leadership, Marketing/Sales Collateral, Master Pages, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, On Call, Organizational Skills, Presentation/Verbal Skills, Process Improvement, Project Management Professional (PMP), Project/Program Management, Proposal Development, Proposal Schedule, Request for Information (RFI), Request for Proposals (RFP), Schedule Development, Strategic Planning, Team Lead/Manager, Team Player, Technical Writing, Time Management, Writing Skills
Infrastructure Proposal Manager (Remote)
Location: Remote, United States
Job Type: Contract, Part-Time, On-Call (As Needed)
Pay Rate: $48.51 to $61.75 per hour
Start Date: ASAP
Duration: Approximately 6 months with potential for extension
Work Schedule: Monday through Friday, hours vary based on business needs
Position Overview
We are seeking an experienced Proposal Manager to provide on-call support during periods of increased proposal activity. This role is ideal for a seasoned proposal professional with a strong background managing complex, non-federal infrastructure pursuits within the Architecture, Engineering, and Construction (AEC) industry.
The ideal candidate has recent experience leading full-cycle proposals for transportation, water, wastewater, municipal, and infrastructure projects, and is comfortable managing multiple deadlines in a fast-paced environment. This position requires a highly organized leader who can independently drive proposal strategy, coordinate cross-functional teams, and produce compelling, compliant proposal submissions.
Key Responsibilities
- Lead and manage the complete proposal lifecycle from kickoff through final submission.
- Analyze RFPs, RFQs, and RFIs to develop proposal strategies, compliance matrices, schedules, and annotated outlines.
- Coordinate multidisciplinary pursuit teams, including technical subject matter experts, business development professionals, and graphics teams.
- Facilitate kickoff meetings, proposal reviews, and milestone meetings.
- Develop proposal schedules and ensure all deliverables are completed accurately and on time.
- Write and edit executive summaries, cover letters, management plans, resumes, project descriptions, qualifications, and other non-technical proposal content.
- Review proposal documents for compliance, quality, consistency, and responsiveness.
- Coordinate design-build pursuits, including subcontractor coordination and review management.
- Support interview and oral presentation preparation, including presentation materials and coaching.
- Contribute to proposal process improvements and best practices.
- Collaborate with business development teams to develop marketing collateral and pursuit materials.
Required Qualifications
- Approximately 12 or more years of progressive proposal management experience within the AEC industry.
- Recent experience independently leading complex, non-federal infrastructure proposals.
- Strong understanding of the Shipley Proposal Process or similar structured proposal methodology.
- Experience managing Design-Build pursuits.
- Exceptional written and verbal communication skills.
- Strong leadership, facilitation, organization, and project management abilities.
- Ability to manage multiple concurrent pursuits under aggressive deadlines.
- Advanced proficiency with:
- Adobe InDesign (required)
- Adobe Acrobat Pro
- Adobe Illustrator
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
Adobe InDesign Requirement (Required)
Candidates must be advanced users of Adobe InDesign and able to work independently with minimal graphic design support. This includes:
- Working confidently with master pages.
- Managing paragraph and character styles.
- Flowing text and graphics into existing templates.
- Updating and reflowing proposal content efficiently.
- Producing polished proposal documents with minimal supervision.
Preferred Experience
Experience supporting pursuits involving one or more of the following is highly desirable:
- Transportation
- Transit
- Water and Wastewater
- Municipal Infrastructure
- State Departments of Transportation
- Public Agencies
- Heavy Civil Infrastructure
- Program Management
- Large Design-Build projects
Experience supporting agencies across multiple states is considered a strong advantage.
Preferred Qualifications
- Bachelor's degree or equivalent combination of education and experience.
- Professional certifications such as:
- APMP (Association of Proposal Management Professionals)
- Shipley Proposal Certification
- PMP (Project Management Professional)
- Experience facilitating proposal strategy workshops and review sessions.
- Experience managing large-scale infrastructure pursuits valued at hundreds of millions of dollars.
What We're Looking For
The successful candidate is a strategic proposal leader who thrives in deadline-driven environments, can quickly integrate into active pursuits, and is capable of producing high-quality proposals with minimal direction. This role requires excellent collaboration skills, sound judgment, and the ability to lead cross-functional teams while maintaining exceptional attention to detail.