INMATE RECORDS CLERK

INMATE RECORDS CLERK

Salary

$32,941.00 - $36,235.00 Annually

Location

1928 W. Pembroke Ave. Hampton, VA

Job Type

Full-Time Permanent

Job Number

09580

Department

City Sheriff - Jail

Opening Date

09/29/2026

Closing Date

3/29/2027 11:59 PM Eastern

FLSA

Non-Exempt

• Description
• Benefits
• Questions

Function

Join the Hampton Sheriff's Office in a vital role supporting detention and judicial operations. The Inmate Records Clerk ensures inmate incarceration records are accurate, complete, and maintained in compliance with federal, state, and local laws, Compensation Board requirements, and Sheriff's Office policies and procedures. This position plays an important part in processing court and release documents, maintaining official records, and preparing reports essential to the operation of the facility.

Typical Task:

• Maintain and update inmate records with precision and confidentiality
• Process court documents, releases, and transfer paperwork
• Conduct warrant checks (VCIN/NCIC) for inmate release eligibility
• Enter and manage data in jail management systems (LIDS)
• Calculate inmate sentences, good time, and release dates
• Prepare daily, monthly, and quarterly reports (including use-of-force reports)
• Coordinate with courts, law enforcement, and internal staff
• Audit records and ensure compliance with policies and regulations
• Respond to inquiries and correspondence related to inmate records

Minimum Requirements:

• High school diploma or GED required; some college coursework preferred (business, computer science, criminal justice, or related field).
• A minimum of 1 year of professional experience in records management, data entry, or administrative support involving confidential information.
• An equivalent combination of education and experience may be considered.
• Must successfully pass a background investigation before employment.
• This position is safety sensitive and is subject to testing for alcohol and controlled substances in accordance with the City's substance abuse policy, if applicable.
• Must possess and maintain a valid driver's license with a satisfactory driving record.

Additional Requirements:

• Click here to complete the required Authorization for Release of Information form.
• Must meet Department of Criminal Justice Services requirements applicable to sworn personnel, if applicable.
• The incumbent may be considered "essential personnel" during citywide emergencies or at the direction of the City Manager or designee, which may include long hours and unusual schedules.

Click here for complete description

"Join the City of Hampton team! As a proud V3 (Virginia Values Veterans) employer and a designated Military Spouse-Friendly Employer, we are committed to supporting veterans and military spouses. We offer a welcoming and inclusive workplace, recognizing the unique skills and experiences that military families bring. Come work for Hampton, a vibrant waterfront community celebrating and embracing 400 years of history and innovation, creating an even more dynamic future! We are located in the center of the Hampton Roads region and offer lots of waterfront fun, rich and diverse history, and a vibrant restaurant scene. Hampton offers excellent benefits, career and professional development, tuition reimbursement, and other benefits."

Benefits Overview

This is a summary of benefits associated with permanent, full-time positions. Benefits associated with other positions can be found with specific job listings. Benefits begin on the 1st of the month following one full calendar month of employment in the following benefit plans:

• Sentara Health Plans
• EAP Provider: ComPsych
• OptumRx
• Delta Dental Insurance
• Anthem Blue View Vision
• FSA Reimbursement accounts
• Standard: Accident and Critical Illness
• Chubb Term Life Insurance
• Legal Resources Plan
• Virginia 529
• Mission Square: 457 / Roth IRS / Roth 457 (b) IRA
• Employees begin accruing annual and sick leave immediately.
• Other forms of leave include:
• Maternity Leave
• Parental Bonding Leave
• Care for Sick Parent Leave
• Birthday Leave
• Personal day (available every quarter)

The eleven paid holidays each year include:

• New Years Day

• Martin Luther King, Jr. Day

• Presidents Day

• Memorial Day

• Juneteenth Day

• Independence Day

• Labor Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

• Employees birthday

• The retirement plan is offered through the Virginia Retirement System (VRS1-888-827-3847) and is a defined benefit pension plan. For more information, see the VRS website.

• Group life insurance is offered through the VRS and the carrier is Securian Financial.

• Mission Square Retirement plans 457, Roth IRA, Roth 457 plans are offered through Mission Square Retirement(1-800-669-7400). For more information, visit Mission Square.

• Medical / Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.

• Direct deposit into most banks is a convenient finance feature.

• Employees are covered for Workers Compensation where appropriate.

• Training and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.

• The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family contact CompPysch at 1-877-327-2872 or see the Guidance Resources Website.

01

Which statement below best describes the highest level of education you have completed?

• High school diploma/GED
• Some college
• Associates degree
• Bachelors degree
• Masters or higher

02

Do you possess a current, valid drivers license? If currently licensed outside Virginia, can you obtain a valid Virginia driver's license within 30 days of employment?

• Yes, I possess a valid Virginia driver's license.
• Yes, I possess a valid out-of-state driver's license and can obtain a Virginia driver's license within 30 days of employment.
• No, I do not currently possess a valid driver's license.

03

Do you have any visible tattoos on your hands, neckline or above, or face that are visible while in uniform?

• No visible tattoos in the areas listed.
• Yes, I have visible tattoos in the areas listed.

04

Which option best describes your experience in professional experience in records management, data entry, or administrative support involving confidential information? (YOUR APPLICATION MUST INCLUDE WHERE THIS EXPERIENCE WAS OBTAINED)

• No experience
• 1-2 years of experience
• 3-4 years of experience
• 5 or more years of experience

05

Are you able to work a flexible work schedule that includes nights, weekends, holidays, overtime, and varying shifts?

• Yes
• No

06

Are you available for on-call employment?

• Yes
• No

07

Are you at least 18 years of age or older?

• Yes
• No

08

Are you able to perform the essential functions of the job for which you are applying, with or without reasonable accommodations?

• Yes
• No

09

Have you experimented with any illegal drugs or substances within the last twelve months?

• Yes
• No

10

Have you worked for this agency? If yes, please provide dates, supervisors, etc. N/A if no.

11

Have you been convicted in any court of law of any criminal charge, whether felony or misdemeanor?

• Yes
• No

12

Have you been arrested or charged with any criminal offense?

• Yes
• No

13

Have you ever received a ticket or summons for any violation of traffic laws?

• Yes
• No

14

Have you ever been a victim of any criminal act that was reported to legal authorities?

• Yes
• No

15

Have you ever been involved in any misconduct with an inmate or co-worker?

• Yes
• No

16

Within the past five (5) years, have you been convicted of DUI, DWI, or any serious driving-related offense?

• Yes
• No

17

Have you ever been convicted of driving with a suspended or revoked license?

• Yes
• No

18

If you answered Yes to any of the above questions, 10-16, please explain in detail: giving dates, place, charge, and final disposition. N/A if you answered no to all questions 10-16.

19

May we contact your present employer?

• Yes
• No

20

Are you able and willing to complete a pre-employment physical examination, including urinalysis and drug screening?

• Yes
• No

21

If applying for a sworn position, are you able and willing to complete a physical agility and fitness test?

• Yes
• No

22

Are you willing to take and pass a written examination assessing reading comprehension and math computation?

• Yes
• No

23

Are you willing to submit to a comprehensive background investigation, including a polygraph examination?

• Yes
• No

24

I have downloaded and completed the Authorization for Release of Information form that is required and must be turned in, in person. (If no, please download the form before completing this application.)

• Yes
• No

25

I understand that this position may be considered essential/emergency personnel for purposes of emergency/crisis management to include being "on call" or responding to emergency situations during inclement weather and/or other job-related conditions. href="> Required Question

Employer City of Hampton

Address 22 Lincoln Street

Hampton, Virginia, 23669

Phone (757) 727-6407

Website http://www.hampton.gov/hr