Inspection Administrative Assistant

Delta Fire Systems is a subsidiary of Western States Fire Protection WSFP. WSFP and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose our values and each other. And we believe in making our own luck creating our own opportunities. WSFP accomplishes this by constantly innovating finding ways to create new value and seizing new opportunities.Protecting lives and property since 1985 WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple integrity quality safety professionalism commitment.What we offerHealth Life Dental and Vision InsuranceEmployee Assistant ProgramFlex Spending FSA Cafeteria Plan and HSA401k Plan - Matching up to 3Employee Stock Purchase PlanProfit Sharing PlanPaid Time Off PTO Parental Leave Paid Pregnancy Medical LeavePaid HolidaysTuition ReimbursementAnnual Discretionary BonusEmployer Paid Life InsuranceGym membership reimbursementInspection Administrative AssistantThe Inspections Administrator provides day-to-day administrative support to the Inspections department. This role is responsible for answering and directing incoming phone calls uploading inspection reports to the appropriate compliance platforms and assisting the Inspections Superintendent with paperwork required to close out jobs. Heshe will assist the Division Manager as well as other branch personnel including key managers in a variety of administrative roles.The salary range for this position is 22.00 - 25.00 per hour depending on experience.Job ResponsibilitiesUpload completed inspection reports accurately and promptly to required compliance engines customer portals and websites.Assist the Inspections Superintendent with preparing organizing and tracking job-related paperwork needed for project completion.Maintain organized electronic and paper files for inspections documentation.Provide general administrative support to the Inspections team.Answer incoming phone calls and transfer callers to the appropriate team member or department.Various duties which include assisting with scheduling invoicing and collections on inspection projectsWorking hand in hand with Project ManagersAccount Managers and Customers in a professional and courteous mannerAssist Project ManagersAccount Managers with the setup scheduling invoicing and collections of new jobsprojectsWork with Customers and Inner Office Staff to keep projects moving forwardArrange and maintain various types of records including job filesAssist in completing special reporting and licensing requirementsComplete special projects as requiredComplete assigned responsibilities using WSFP-approved business software and systemsOffer suggestions and solutions on improving efficiency of general office proceduresPerform other duties as assigned.Job QualificationsPuts forth a courteous friendly helpful attitude at all timesStrong organizational and time-management skills.Excellent written and verbal communication skills.Professional and courteous customer-service abilities.Ability to manage multiple assignments and deadlines.Strong attention to detail and commitment to accurate recordkeeping.Ability to work effectively with customers project teams and office personnel.Proficiency with standard business software and the ability to learn company-specific systems and compliance platforms.Ability to work independently while contributing to a collaborative team environment.Ability to pass a post-offer drug screen and background checkAll qualified applicants with Delta Fire Systems Inc. will receive consideration for employment without regard to race color religion sex sexual orientation and gender identity national origin or status as a qualified individual with a disability or protected veteran.VEVRAA Federal ContractorAccessibility If you need help accessing this page please contact Phone 1-877-252-2168Email