Inspections Coordinator

Job DescriptionDo you have a keen eye for detail Are you passionate about delivering outstanding customer service while working with a supportive team Viking Fire Protection a part of API Group is looking for a Inspection Coordinator who thrives on precision enjoys connecting with clients and collaborates seamlessly with colleagues to keep everything running smoothly.The ideal candidate works well independently while actively collaborating with the team. You communicate clearly with customers and coworkers maintain a keen attention to detail and confidently multitask in a fast-paced setting. Proficiency in Microsoft Office and prior experience in a similar role is preferred but not required. If you bring a warm approachable demeanor we encourage you to apply and become a valued member of our organization.ResponsibilitiesCoordinate daily with office and field teamsAnswer incoming inspection service requests via phone and emailCoordinate with Project Managers to schedule appointmentsUpload required reports to city and 3rdparty portalsWork with Inspectors and Project Managers to ensure jobs are dispatched and time is properly capturedBuild jobs and send work orders daily to inspectorsCommunicate the Inspection schedule to field personnel and service teamsProcess invoices in accordance with standard billing practices set forth by service management teamHelp with walk in customers and answer incoming calls from customersPerform other duties as assigned and as business needs evolveRequirementsPrior work as an Office or Administrative Assistant or similar is preferred Experience with project management or billing platforms such as Service Trade Service channel etc. preferredAbility to work independently with proficiency in the Microsoft Office suite preferred Strong oral and written communications skills with the ability to professionally communicate with all levels of leadership customers and employees.Excellent organizational skills and multi-tasking skills resourceful and proactive in completing dutiesWillingness to assist with miscellaneous projects as neededAbility to pass pre-employment drug screen background check and MVREducation High school diploma or equivalent.Pay Range20-32hr depending on background and experienceEEO statementAffirmative ActionViking Fire Protection Group is an equal opportunity employer and does not discriminate on the basis of religion disability protected veteran status age sex race color national origin or any other characteristic protected by law.Contact-