Installation Administrative Coordinator (Experienced Project Coordinator)

Moore Mechanical

Detroit, MI

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JOB DETAILS

SKILLS

Administrative Skills, Communication Skills, Construction Industry Software, Construction Management, Construction Projects, Customer Support/Service, Detail Oriented, Documentation, HVAC, Legal, Materials Tracking, Microsoft Excel, Microsoft Office, Microsoft Product Family, Multitasking, Operational Support, Organizational Development/Management, Organizational Skills, Plumbing, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Process Sheet, Project Close-Out, Project Tracking, Project/Program Coordination, Project/Program Management, Record Keeping, Regulatory Compliance, Safety Training, Sales, Team Player, Time Management, Warehousing, Writing Skills

LOCATION

Detroit, MI

POSTED

9 days ago

Installation Administrative Coordinator (Experienced Project Coordinator)

Moore Mechanical | Novi, MI

Starting at $50,000

Position Summary

The Construction Project Coordinator (internally titled Installation Administrative Coordinator) supports the successful execution of residential and commercial HVAC and plumbing installation projects. Working closely with the Project Manager and field teams, this role helps coordinate project documentation, permits, inspections, material tracking, and project closeout while ensuring projects remain organized, on schedule, and properly documented. This position serves as a key link between the office and the field, helping project teams deliver high-quality work efficiently and effectively.

Essential Duties and Responsibilities

Project Administration & Documentation

Manage and maintain project information within ServiceTitan and Microsoft Teams.
Organize project files and ensure all required documentation is complete, accurate, and properly stored.
Maintain project checklists and Stage Gate processes to support project progression from sales handoff through closeout.
Assist with project closeout packages, including warranty documentation, manuals, and customer deliverables.
Prepare and distribute drawings, project books, and supporting documentation for field teams.

Permits, Inspections & Compliance

Obtain permits and schedule inspections for both residential and commercial installation projects.
Coordinate plan reviews and other compliance-related requirements as needed.
Assist with contractor prequalification forms, jobsite requirements, safety documentation, and related administrative compliance tasks.

Warranty, Rebate & Equipment Administration

Register installed equipment for residential and commercial projects.
Process equipment warranties and manufacturer part claims.
Submit and track rebate applications.
Maintain records of warranty work, call-backs, and project-related service issues.

Field & Operations Support

Provide daily support to installation technicians through phone, text, and administrative coordination.
Assist with weekly scheduling for installation teams.
Create work orders and support day-to-day operational needs.
Process warehouse transfer sheets and assist with material and project tracking.
Help address customer concerns and coordinate issue resolution with the appropriate departments.

General Administrative Support

Assist the General Manager, Service Managers, Project Managers, Sales Team, Engineering Team, and Field Supervisors with administrative tasks and special projects.
Proactively identify opportunities to improve efficiency, organization, and communication within the installation departments.
Perform other duties as assigned in support of departmental and company objectives.

What We're Looking For

1–3+ years of construction project coordination, administrative support, or related experience required
Basic understanding of HVAC and plumbing systems preferred
Experience with construction management software such as Procore, Autodesk, Smartsheet, ServiceTitan, or similar platforms preferred
Excellent organizational skills with the ability to manage multiple projects and priorities simultaneously
High attention to detail and a process-driven mindset
Strong written and verbal communication skills with the ability to effectively coordinate between office staff, project managers, and field teams
Proficiency in Microsoft Office, particularly Excel
Ability to thrive in a fast-paced, collaborative environment

Job Applicant Privacy Notice (Short Form)

By applying for a position with MM Acquisitions Group, LLC ("we," "us"), you acknowledge that we will collect and use personal information about you for recruiting, hiring, and employment-related purposes. The information you provide (such as contact details, work history, education, licenses/certifications, references, and any communications with us) may be used to evaluate your application, verify your qualifications, communicate with you, manage interviews and offers, comply with legal obligations, and improve our hiring process.

We may share applicant information with service providers that help us run recruiting and hiring (for example, an applicant tracking system, interview scheduling, and—where permitted—background check, drug testing, credential verification, or similar providers). We require these providers to protect your information and use it only to provide services to us.

We retain applicant information for as long as reasonably necessary for hiring decisions, recordkeeping, compliance, and legitimate business needs. We maintain reasonable administrative, technical, and physical safeguards, but no method of transmission or storage is 100% secure.

You may request access to or correction of your applicant information by contacting dataprivacy@mooremech.net. If you need a reasonable accommodation to apply or interview, contact (800) 504-1058. If a background check is required for a role, you will receive any legally required notices and authorizations separately.

Installation Administrative Coordinator (Experienced Project Coordinator)

Moore Mechanical

Detroit, MI

About the Company

Moore Mechanical

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