Administrative Assistant

Administrative Assistant - Cleveland, OH - JOB 26-00502

Pay Range: $22.00 - $25.00/HR Full-Time Permanent Position with Benefits
1st Shift: 8:15 AM – 4:45 PM (M-F)

A well-established manufacture in the greater Cleveland area is hiring an experienced, detail-oriented Administrative Assistant. This versatile role blends professional front-desk reception, general office administration, and fundamental accounting tasks-specifically focusing on Accounts Payable (AP) and basic Accounts Receivable (AR) support.

Front Office & Reception

• Operate the main telephone switchboard, route calls appropriately, welcome incoming visitors, and manage the guest sign-in log.
• Receive, open, sort, and distribute incoming physical mail; prepare outgoing postage, and manage digital faxes via Microsoft Outlook.

Accounts Payable & Accounting Support

• Process vendor invoices by verifying details, attaching corresponding documentation, assigning general ledger (GL) codes, and entering information into accounting software.
• Reconcile monthly vendor statements, investigate billing discrepancies, and process outgoing checks and ACH payments.
• Process daily shipments by printing and matching invoices to paperwork, mailing/emailing invoices to customers, and assisting with light collections by contacting accounts regarding payment status.
• Order office supplies, manage inventory levels, and perform routine office duties including photocopying, scanning, and filing.
• Coordinate food ordering, setups, and logistics for company breakfasts, luncheons, corporate meetings, off-site events, and holiday parties.
• Assist with special data projects using Microsoft Word and Excel, support year-end accounting audits, and provide backup coverage for customer service and human resources as needed.

Requirements

• High school diploma or GED required.
• Minimum of 3+ years of dedicated Accounts Payable experience AND 3+ years of general office administration experience.
• Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with Microsoft Access is a plus.
• Strong organizational skills, impeccable attention to detail, and excellent written and verbal communication.
• Ability to calculate basic formulas (addition, subtraction, multiplication, division), manage quantity/weight calculations, handle U.S. currency, and perform basic conversions (e.g., kilograms to pounds).
• Ability to comply with all company safety policies and occasionally lift or move office materials weighing up to 10 pounds.
   
  Benefits
• Comprehensive Medical, Dental, Vision, Disability, and Life Insurance.
• 401(k) Retirement Plan with a Company Match, Profit Sharing, and a Voluntary Flexible Spending Account (FSA).
• Paid Vacation, Paid Holidays, and Paid Time Off (PTO) days.
• Employer-paid uniforms, safety shoe allowance, prescription safety glasses allowance, and employee referral bonuses.
• Corporate College Tuition Reimbursement Program.
• Mileage reimbursement for any company-related business errands.

Candidates are required to pass a Criminal Background Check and a 10 Panel Drug Screen. 

Only U.S. Citizens or persons with a Green Card work permit may apply.

Due to the large amount of resumes we expect to receive only the most qualified candidates will be contacted. We will retain all other resumes for any future job considerations.

Integrity Technical Services, Inc.
14 Whitehall Drive Suite 102
Akron, Ohio 44278
Toll Free: 1-888-262-3226
Akron: 330-633-6500 Cleveland: 440-257-3232
Website:  www.integrityjobs.com  (To view all of our open positions please visit our website)

Integrity Technical Services, Inc. does not charge a fee for finding anyone a job.

Integrity Technical Services is an Equal Opportunity Employer