Institute Support Specialist

The Ballmer Institute for Children’s Behavioral Health at the University of Oregon is seeking an organized, collaborative, and service-oriented Institute Support Specialist to serve as a key point of contact for faculty, staff, students, and visitors while providing administrative and operational support to Institute leadership and teams. Reporting to the Executive Assistant to the Executive Director, this position coordinates calendars, meetings, travel, communications, faculty searches, events, and project timelines; supports the Community Advisory Board; maintains front desk operations; and helps ensure the Institute’s day-to-day workflows run smoothly. The ideal candidate brings strong organizational and interpersonal skills, excellent attention to detail, sound judgment with confidential information, proficiency with Microsoft Office, and the ability to work independently while contributing effectively to a team. Experience in higher education or academic administration is preferred. Join the Ballmer Institute in advancing its groundbreaking mission to expand equitable access to behavioral health support and help ensure all children have the support they need to thrive.

Department: The Ballmer Institute for Children's Behavioral Health
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $19.36 - $28.75 per hour
FTE: 1.0

Review of Applications Begins

September 9, 2026; position open until filled

Special Instructions to Applicants

Applications that do not demonstrate the required minimum qualifications will not be considered.

To apply, please submit:

- A current resume/CV that clearly shows how you meet the minimum qualifications. You may also include preferred qualifications, competencies, relevant work history (with dates), and education.

- Three (3) professional references with contact information. References will not be contacted without prior notice.

The CBSO is committed to finding the best candidate for the job, and that might be someone with a nontraditional background. Even if you don’t think you meet every preferred qualification, we encourage you to apply.

Salary offers are based on qualifications, experience, and the University’s equitable pay practices in accordance with the Oregon Equal Pay Act.

For questions or a full position description, please email CBSOHR@uoregon.edu.

Department Summary

The mission of the Ballmer Institute for Children's Behavioral Health at the University of Oregon is to expand equitable access to behavioral health support for children and families by training behavioral health providers, advancing research, and strengthening community capacity. Our vision is to ensure that all children have the support they need to thrive. To achieve this vision, the Ballmer has launched the nation’s first undergraduate program in child behavioral health. This program lays the foundation for a credentialed bachelor’s-level behavioral health profession grounded in evidence-based practices that will expand access to care and provides a model that can be scaled nationally.

This groundbreaking institute was made possible by an extraordinary gift from Connie and Steve Ballmer, co-founders of Ballmer Group Philanthropy, and is located on the UO Portland campus.

Position Summary

Reporting to the Executive Assistant for the Executive Director, the Institute Support Specialist oversees all operations of the Ballmer Institute Reception Desk providing high-level customer service and general office support and is the first point-of-contact in the Ballmer Institute. Customers primarily are faculty, staff, and students but also includes external visitors such as prospective students, community members, legislators, among others.

The position will provide administrative coordination, manage timelines, execute related tasks, and see assignments through to completion. Some duties include but are not limited to: support for intitute leaders including scheduling and travel; management of front desk area; and support for the Community Advisory Board.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Strong organizational and interpersonal skills.
• Ability to work with limited supervision and manage time appropriately.
• Ability to work well independently and also contribute as a team member.
• Proficiency with the Microsoft Office suite required.
• Familiarity with Canvas and website tools.

Preferred Qualifications

• Experience working in a higher education setting, preferably in an academic support, administrative, or faculty services role.

FLSA Exempt: No

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All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

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