Position Summary
The Administrative Assistant provides comprehensive administrative and clerical support within the Maximum Security Center. This position is responsible for preparing correspondence and reports, maintaining records, coordinating communications, scheduling meetings, managing calendars, and supporting daily office operations. The successful candidate must demonstrate professionalism, discretion, and the ability to handle confidential information in a secure correctional environment.
Key Responsibilities
Generate and prepare correspondence, reports, memoranda, and other administrative documents from written drafts, verbal instructions and other source materials.
Maintain confidential records and information while exercising sound judgment and discretion.
Prepare, maintain, and distribute meeting notes, minutes, and related documentation.
Manage and maintain records of telephone, fax, and electronic communications.
Coordinate conferences, meetings, and appointments with public officials, community representatives, providers, professionals, and other stakeholders.
Respond to routine administrative inquiries through verbal and written communication.
Review correspondence, memoranda, statements, and records for completeness and compliance with established policies and procedures.
Independently draft routine and specialized correspondence as needed.
Gather and compile information, maintain electronic and paper filing systems, and produce routine and ad hoc reports.
Schedule appointments, maintain calendars, coordinate workflow, and assist in resolving administrative and operational issues.
Represent management on assigned administrative matters.
Perform general office support and clerical duties as assigned.
Required Qualifications
Experience providing administrative, executive, or office support services.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent verbal and written communication skills.
Experience preparing correspondence, reports, meeting minutes, and maintaining records.
Ability to handle confidential and sensitive information with discretion.
Strong attention to detail and accuracy.
Ability to work independently while collaborating effectively with internal and external stakeholders.
Preferred Qualifications
Previous experience supporting executive-level or senior management staff.
Experience working in a government, public sector, law enforcement, or correctional environment.
Experience maintaining complex calendars and coordinating meetings with multiple stakeholders.
Familiarity with records management and document retention practices.
Additional Information
This position is located within the Rhode Island Department of Corrections Maximum Security Center.
Candidates must be comfortable working in a secure correctional facility environment and complying with all facility policies and security requirements.
Assignment is expected to continue indefinitely based on operational needs.
Background screening and facility clearance requirements may apply.