Instructional Support Specialist, Division IV

Instructional Support Specialist, Division IV

Salary

$19.36 - $25.17 Hourly

Location

Prescott Campus, Prescott, AZ

Job Type

Full Time

Job Number

2026-00187

Department

Division 4 - Eng, Hum & SocSciences

Opening Date

07/29/2026

• Description
• Benefits
• Questions

Description of Position

The Instructional Program Specialist (ISS) provides operational, programmatic, and administrative support for academic programs in Div IV to ensure effective instructional delivery, regulatory compliance, and student success.

This role supports the delivery of writing-intensive, transfer-oriented, and discipline-specific programs, ensuring coordination of curriculum processes, compliance requirements, scheduling, and communication across departments.

The position serves as a key liaison between faculty, students, and administration, contributing to instructional effectiveness and student success while maintaining defined administrative boundaries.

Key Responsibilities:

1. Academic Program Support

• Support scheduling and program logistics in collaboration with deans, program leaders, faculty and department chairs

2. Faculty and Instructional Support

• Provide operational support to faculty (communication, materials, scheduling, onboarding support)
• Assist with coordination of meetings, agendas, and minutes for program activities
• Facilitate communication across faculty, departments, and administration

3. Administrative & Operational Support

• Manage day-to-day administrative processes including purchasing, travel, and document preparation
• Maintain organized records and ensure timely processing of required documentation

4. Budget & Resource Tracking

• Assist with budget tracking, reconciliation, and reporting
• Monitor expenditures and provide updates to chairs and deans
• Support resource planning for courses, programs, and initiatives

5. Compliance, Data & Reporting

• Track program requirements, deadlines, and regulatory expectations
• Ensure accuracy, completeness, and timeliness of division data

6. Project Coordination

• Coordinate special projects and initiatives across the division
• Monitor progress, communicate timelines, and ensure follow-through
• Identify issues and recommend solutions to leadership

Scope of Authority

• Operates with independent judgment on routine operational matters
• Recommends solutions and process improvements
• Escalates policy, personnel, and academic decisions to chairs and deans

Minimum Expectations & Requirements

Education:

Associates degree

Experience:

• One year of progressively responsible administrative experience, OR equivalent combination of education and experience
• Experience with project coordination and administrative processes
• Familiarity with budget tracking and reporting

Knowledge/Skills/Abilities:

• Strong organizational, time management, and project coordination skills
• Effective written and verbal communication across multiple stakeholders
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and problem-solving ability
• Proficiency in Microsoft 365 applications (Word, Excel, Outlook, PowerPoint)
• Demonstrated ability to effectively use and evaluate generative AI technologies and other emerging educational technology tools to support administrative and instructional processes while maintaining accuracy, privacy, and appropriate professional judgment
• Ability to work with confidential and sensitive information

Preferred Skills & Abilities

Education:

• Bachelor's degree

Experience:

• Experience in a higher education environment
• Experience supporting academic programs or instructional units

Knowledge/Skills/Abilities:

• Knowledge of curriculum processes, accreditation, or program compliance

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed represent the required knowledge, skill, and ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee must frequently use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. In addition, the employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet.

Yavapai College offers its full-time employees a comprehensive benefit package:

HEALTH/LIFE BENEFITS

• Medical/Dental/Vision Insurance: Colleges partial payment of premiums toward medical with pharmacy and/or dental plan options picked by employees for themselves (and eligible dependents)
• Flexible Spending Accounts: Pre-tax pay deductions to use for eligible medical or dependent daycare costs
• Employee Assistance Program (EAP): Counseling and referral services for employees and their immediate families for depression, stress, family/marital conflict, and alcohol/drug issues
• Vision: Provides an amount per plan year for eligible expenses such as vision exams, lenses, frames, prescription sunglasses, and contact lenses
• Life Insurance: The College provides Basic Life Insurance coverage at twice of the employees annual salary. Dependents have automatic coverage of $2,000/spouse and $1,000/per child if enrolled in medical plan.
• Voluntary Individual And Family Term Life Insurance: Additional term life insurance coverage available for employee, spouse and children.
• Other Insurance Coverage: Short Term and Long Term Disability (replacement income insurance), and Workers Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases)

RETIREMENT BENEFITS

• Retirement Benefits: Arizona State Retirement System or Optional Retirement Plan, and Social Security (which provides a basic retirement annuity based on age and years of contribution)
• Tax Deferred Annuities: Employees contributions to designated tax-deferred annuities
• Unemployment Compensation: Employees who are laid off or terminated may receive benefits if covered wages meet requirements

LEAVE BENEFITS

• Vacation : 10 days of Vacation leave annually. NOTE: For employees who work an amount of contractual days, there will be no earned vacation.
• Sick Leave: 12 days sick leave annually. NOTE: Employees working less than full time or an amount of contractual days will receive a proration of sick leave.
• Personal Leave: Use of up to three personal leave days per year which are charged against accumulated sick leave to take care of items of personal business
• Other Leave: Bereavement leave, Civic Duty Leave (Jury duty, active military duty, military training), and Family Medical Leave Act (FMLA)
• Holidays: 24 days during the year as paid holidays for full-time employees which include Independence Day, Labor Day, Veterans Day, 3 days at Thanksgiving, Winter/year end break (10 days), Martin Luther King Day, Spring Break, Memorial Day, and Juneteenth.

OTHER BENEFITS

• Breaking Bread: 32 meal swipes for use at the Prescott Campus Eatery. All Other Campuses and Sites receive a $140 credit each semester (fall and spring) to be used at the Open Market on campus/center
• Spanish Interpreter Incentive Program: Employees interested in additional compensation for their Spanish speaking skills agree to assist YC by attending two recruiting events and being available for Spanish Interpretation needs as they arise. Compensation is added to the employees regular pay at the rate of $175 per month. Employees that are interested in participating let your HR Business partner know, so they can schedule you for the ACTFL language proficiency test at the YC testing center.
• Direct Deposit: Paychecks deposited directly into the employees bank account(s)
• Tuition Waiver: Eligible Full-time Faculty and Staff, their legally married spouse, and eligible dependents may enroll in a partial or full program of coursework without payment of tuition, exceptions may be lab fees and market-based additional fees
• Sabbatical: Faculty, professional, and administrative staff may apply for compensated leave of up to a year after six years of continuous service
• Professional Development Opportunities
• Additional Benefits and Services: Local community discounts to faculty and staff, computer loan program, mail and notary service.

01

Do you have the minimum required education listed in the job description or an equivalent combination of education and experience? Please note: One year of education can be substituted with 2 years of job-related experience.

• Yes
• No
• Equivalent combination of education and experience

02

Do you have the minimum required job-related experience listed in the job description or an equivalent combination of education and experience? Please note: One year of education is equal to 2 years of job-related experience.

• Yes
• No
• Equivalent combination of education and experience

03

Do you meet all other minimum requirements listed in the job description?

• Yes
• No

Required Question

Employer Yavapai College

Address 1100 E. Sheldon Street

Prescott, Arizona, 86301

Website http://www.yc.edu/hr