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Intake Coordinator

Transition Care Telemetry Inc.

Capistrano Beach, CA

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JOB DETAILS
SKILLS
Accounts Receivable, Administrative Skills, Calendar Management, Communication Skills, Customer Relations, Customer Satisfaction, Customer Support/Service, Data Entry, Data Management, Detail Oriented, English Language, File Maintenance, Google Apps, Medical Office, Medical Office Administration, Microsoft Office, Multilingual, Multitasking, Office Management, Onboarding, Operations Management, Organizational Skills, Record Keeping, Spanish Language, Time Management
LOCATION
Capistrano Beach, CA
POSTED
30+ days ago
Benefits:
  • Paid time off

Overview
We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong organizational skills, effective communication abilities, and a customer-focused mindset. If you thrive in a fast-paced environment and are passionate about delivering top-notch service, we encourage you to apply.

Responsibilities
- Manage daily office operations and ensure efficient workflow.
- Serve as a point of contact for clients and doctor's offices, providing excellent customer support and service.
- Handle phone systems, directing calls appropriately and taking messages as needed.
- Assist with data entry tasks, maintaining accurate records and databases.
- Support medical reception duties, including scheduling appointments and managing patient inquiries.
- Utilize Google Suite for document creation, data management, and communication.
- Organize and maintain office files, both physical and electronic.
- Collaborate with team members to ensure smooth administrative processes.
- Provide assistance in office management tasks as required.
- Work with claims department to ensure receivables are paid in a timely fashion.
- Assist with onboarding of new personnel

Experience
- Previous experience as an Administrative Assistant or in a similar role is preferred.
- Familiarity with medical receptionist duties is a plus.
- Bilingual candidates are highly desirable to enhance communication with diverse clientele.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent customer service skills with a focus on client satisfaction.
- Proficient in data entry and comfortable using various office software applications, particularly Google Suite.
- Experience with office management practices is advantageous.

Join us in making a positive impact through your administrative expertise!

Qualifications
- Strong administrative experience with proficiency in Google Suite and Microsoft Office
- Excellent organizational skills with a proven track record in office management
- Bilingual proficiency in English and Spanish for effective communication is a plus
- Skilled in data entry and maintaining accurate records
- Previous experience in medical reception or administrative support roles
- Ability to provide exceptional customer service and handle various administrative tasks efficiently

Job Type: Full-time
Work Location: In person

About the Company

T

Transition Care Telemetry Inc.

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