Sheepgate Intake Coordinator
Reports to: Program Director
Department: Regional
Location: Colfax, IA
Hours: Full-time, Salaried (40 hrs/week)
Position Summary
Program Staff serve on the front lines of ministry - overseeing daily
student life, modeling Christ-centered living, and helping guide students
through growth and transformation.
The Intake Coordinator leads all aspects of the admissions process,
serving as the primary point of contact for prospective students and their
families. This role ensures a clear, organized, and compassionate intake
experience while helping identify candidates who are ready to engage in the
program.
Key Responsibilities
Intake Coordination
- Serve as the primary contact for
individuals inquiring about the program
- Clearly communicate program
expectations, requirements, and next steps
- Follow up with applicants and
conduct interviews to assess readiness
- Coordinate intake with families,
medical providers, and legal contacts as needed
- Facilitate orientation for all
incoming students
- Maintain accurate and up-to-date
records (paper and digital) throughout the intake process
- Communicate intake details to
staff and transition records to active student files
- Build and maintain relationships
with referral partners (jails, prisons, shelters, and social service
agencies)
Student Ministry
- Provide direct support,
mentorship, and accountability to students
- Oversee daily schedules,
activities, and responsibilities of the student body
- Carry out individualized action
plans under the direction of the Program Director
- Perform roll calls and ensure
student participation in assigned activities
- Transport students to
appointments as needed
- Lead student work crews on and
off campus
- Serve as a consistent and
positive example of spiritual growth
Administrative Responsibilities
- Maintain organized and compliant
student records in line with accreditation standards
- Assist with phone coverage and
communication as needed
- Support ongoing process
improvement for efficiency and effectiveness
- Participate in weekly staff
meetings
- Respond to student needs
including med calls, communication, and daily support
- Complete additional
administrative tasks as assigned
Culture & Leadership
- Uphold and model the mission,
values, and culture of the ministry
- Lead by example in spiritual
life, relationships, stewardship, and time management
- Help create an environment that
promotes growth, accountability, and transformation
Financial & Facility Support
- Track and record student finances
according to policy
- Assist with maintaining campus
facilities, ensuring safety and appearance standards are met
Requirements
Qualifications
Education: High school diploma or equivalent required
Experience & Skills:
- Strong communication and
interpersonal skills
- Organized and detail-oriented
- Ability to manage multiple
responsibilities in a structured environment
- Proficient in Microsoft Office
and general computer systems
- Self-motivated, dependable, and
adaptable
- Team-oriented with a positive,
teachable attitude
Core Competencies:
- Integrity and professionalism
- Compassion balanced with
accountability
- Strong problem-solving and
decision-making skills
- Ability to work under pressure
and within structured schedules
Cultural Fit:
- Must support and actively live
out the mission and values of the ministry
- Ability to build relationships
and foster personal and spiritual growth in others
Other Requirements:
- Flexible schedule including
evenings and weekends
- Willingness to assist in areas
outside primary responsibilities
- Must pass background screening
per accreditation standards
Working Conditions
Work may include a combination of office, residential, outdoor, and
vehicle-based responsibilities. Evening and weekend shifts are required.
Physical Requirements
Ability to perform physical tasks including standing, walking, driving,
lifting (occasionally 50+ lbs), and general movement required for daily
operations.