Intake Coordinator/Medical Assistant

Intake Coordinator/Medical Assistant - UBMD Neurology

Full-Time | Onsite

Locations:
1001 Main Street (Conventus), Buffalo, NY 14203 or Williamsville, NY

Practice: University Neurology
Pay: Starting at $18.00 per hour

Position Summary

University Neurology is seeking a reliable and patient-focused Intake Coordinator to support clinical operations across multiple locations. The ideal candidate is adaptable, detail-oriented, and passionate about delivering high-quality patient care in a fast-paced environment. This role combines hands-on clinical support with administrative responsibilities and requires comfort working across different office settings.

Key Responsibilities

• Assist providers with patient intake, including obtaining medical histories and recording vital signs

• Prepare patients for examinations and procedures, ensuring comfort and understanding

• Assists with basic clinical operations

• Accurately document patient information in the electronic health record (EHR), including ICD coding

• Perform clinical tasks and manage patient phone calls as needed

• Coordinate care with providers, nursing staff, and other clinical team members

• Maintain clean, organized, and safe clinical environments in compliance with safety protocols

• Provide administrative support including appointment scheduling and patient record management

• Float between practice locations as needed to support daily operations

Qualifications

• Medical Assistant Certification preferred but not necessary

• 1–2 years of experience as a Nursing Assistant or as a Medical Assistant preferred

• Proficiency with EHR systems and medical documentation

• Strong understanding of medical terminology

• Ability to multitask and adapt in a fast-paced, team-oriented environment

• Excellent communication and patient service skills

Benefits

• 403(b) retirement plan with employer matching

• Medical, dental, vision, life, and disability insurance

• Paid time off

Work Location: In person
Job Type: Full-time

UBMD is an Equal Employment Opportunity (EEO) employer.