Intellectual Property Assistant

Junior Intellectual Property (IP) Specialist

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Position Overview

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A premier Intellectual Property law firm located in downtown Washington, DC is seeking a motivated, highly organized, and detail-oriented professional to join our General Prosecution Department as an Entry-Level to Junior IP Specialist.

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This position offers an exceptional entry point for an administrative professional looking to establish a long-term, rewarding career within specialized legal practice. We pride ourselves on offering comprehensive, hands-on training covering all aspects of patent prosecution and U.S. Patent and Trademark Office (USPTO) procedures. Prior legal experience is highly valued but not required for an individual with the right foundational skills and eagerness to learn.

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Position Type: Full-Time

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Schedule: 9:00 AM – 5:00 PM

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Work Structure: High-flexibility hybrid (Primarily remote, with occasional required in-office days)

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Salary: $55,000.00 - $75,000.00 DOE

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**LOCAL CANDIDATES ONLY**

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Key Responsibilities

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• Legal Document Management: Prepare, proofread, and format formal client correspondence, legal documents, and patent-related applications.
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• USPTO Filings: Learn to accurately prepare and file critical patent prosecution documents directly with the USPTO under firm and government guidelines.
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• Docketing & Data Integrity: Maintain flawless electronic case files, manage critical docketing systems, and ensure absolute data accuracy across firm databases.
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• Operational Support: Assist with administrative workflows, including the coordination and review of client billing documentation.
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• Team Collaboration: Work closely with patent attorneys, agents, paralegals, and administrative staff to ensure all client needs and rigorous deadlines are met seamlessly.
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Qualifications

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• Experience: Minimum of 6 months of administrative, office support, or professional clerical experience. Prior experience within a law firm or professional services environment is preferred but not required.
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• Education: High school diploma or equivalent required; an Associate’s or Bachelor’s degree is preferred.
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• Attention to Detail: Exceptional proofreading, grammar, syntax, and spelling skills, with a commitment to producing error-free work.
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• Organization & Time Management: Demonstrated ability to manage multiple administrative projects simultaneously, prioritize tasks effectively, and strict adherence to deadlines.
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• Technical Proficiency: Strong computer skills, including mastery of Microsoft Office applications and an aptitude for learning specialized database systems quickly.
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• Communication: Polished written and verbal communication skills suitable for interacting with internal legal teams and external clients.
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What We Offer

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• Structured Training: A robust onboarding and training program designed to build a highly specialized, in-demand legal skillset from the ground up.
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• Wonderful Firm Culture: Join a collaborative, supportive, and inclusive team environment that values professional teamwork and mentorship.
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• Flexible Hybrid Environment: Enjoy the convenience of working mostly from home, with the occasional requirement to come into our downtown office.
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• Ideal Location: Our office is situated in a vibrant downtown area and is very close to the Metro for an effortless commute.
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• Excellent Benefits: A highly competitive compensation package accompanied by excellent health, wellness, and retirement benefits.
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How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

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About Us: Palmer is an award-winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!

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Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.