Michael Best & Friedrich LLP is looking for a proactive and highly organized Legal Assistant to join our Milwaukee or Madison office ! The Legal Assistant will provide legal and administrative support to timekeepers in the Intellectual Property (IP) practice group. Prior experience as an IP legal assistant with an emphasis in the patent field and experience supporting IP attorneys is preferred.What You'll Be DoingManage an active calendar of appointments, meetings, video calls and travel on behalf of attorneysProcess new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clientsPrepare and format confidential correspondenceTranscribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, USPTO filings, and reportsOrganize and maintain electronic filesLiaison with foreign associatesRespond to and resolve questions or concerns from clients and other attorneys in a timely and professional mannerPrepare and submit personal and client-related attorney expense reports and reimbursements into Firm's expense management software, EmburseEnter time into time management software on behalf of timekeepersCommunicate with clients as to billing issues and status of mattersAssist in tracking continuing legal education credit for assigned legal staffDocket maintenance and tracking of reports with IP software.Job RequirementsHigh School Diploma or equivalent required; Certificate or Undergraduate Degree strongly preferredIP: 5+ years' experience in a legal environment, preferably in the Intellectual Property practice areasAbility and willingness to work in the office four to five days per weekProfessional demeanor and willingness to work proactively as part of a team across various practice groupsExceptional communication skills via phone, email, and in-personStrong organizational and process skills, focused attention to detail, and ability to spot inaccuracies and inconsistencies in documentsCurrent notary public in good standing or willingness to gain certificationValid authorization to work in the U.S.Technology literacy and willingness to learn innovative technologies and softwareAdvanced proficiency in Microsoft OfficeExperience in the following software a plus:Anaqua or similar electronic IP docketing/reporting softwareiManage or similar electronic document management systemDocuSign or similar e-signature programiTimekeep or similar electronic time management systemEmburse or similar expense report and reimbursement softwareCourtAlert for TTAB trackingNAD filingsAbility to learn and embrace new skills and best practices as the position and Firm evolveAbility to work quickly and accurately under pressure with varying deadlinesAbility to work independently as well as effectively within a teamAbility to multi-task, set priorities, manage time effectively and exhibit excellent follow‑upTeam player mentality, with a desire to be a part of a collaborative, high‑performing groupAbility to develop relationships and foster teamwork at all levels of the FirmWillingness and ability to work proactively in our team environment, across various groups and/or locationsProblem Solving SkillsAbility and confidence to identify and analyze issues, make decisions, and initiate actions/solutionsAgility to respond to unexpected challenges, including proactively developing innovativePosition LocationThis position can be based in our Madison or Milwaukee office.Benefits and CompensationLearning and GrowthChallenging and Dynamic RoleProfessional Growth OpportunitiesPerformance Management and CoachingSpecialized Training ProgramsMedicalVision CareHealth Savings AccountsFlexible Spending AccountsWellness ProgramEmployee and Family Assistance ProgramTotal CompensationCompetitive Base PayAnnual Merit Review/Incentive PayPlanning for the Future401(k) with Company ContributionShort Term Disability PlanLong Term Disability PlanLife InsuranceCritical Illness InsuranceParental/Family LeaveCulture and WorkplaceRespected organization with Collaborative CultureGrowing Firm with an Exciting FutureContemporary Work EnvironmentPositive and Respectful Work ClimatePerformance RecognitionMichael Best & Friedrich LLP and Michael Best Strategies LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at 414.225.4999 or careers@michaelbest.com to let us know the nature of your request and your contact information.#J-18808-Ljbffr