Interim Director of Facilities and Operations

REQUIREMENTS:

· Bachelor’s degree or equivalent education or certificate(s) or combination of education and demonstrated experience in Facilities Management, MEP, HVAC, Engineering, Construction Management, Architecture or related field

· Ability to read construction drawings, plans and specifications

· Knowledge of building systems: mechanical, electrical, plumbing, HVAC, fire safety and control systems

· Experience in establishing budgets and proposals, preparing schedules and monitoring adherence to terms

· Proficiency with Microsoft Word, Excel and PowerPoint

· Experience in managing staff with diverse skills. The ideal candidate will possess strong management and coordination skills especially in these areas:

o Ability to develop, mentor and drive staff to achieve at the highest levels

o Ability to gain cooperation and influence colleagues across the organization

o Ability to communicate clearly and concisely, both orally and in writing and for different audiences

o Ability to work under pressure and balance field and office duties

o Ability to interact and manage unionized staff in accordance with collective bargaining agreement

o Experience managing unionized staff is a plus

· Experience (and a passion for!) historic preservation, parks and public space operations and maintenance preferred

· Applicable OSHA Certifications preferred

· Candidates should be comfortable working in a small, fast-paced and flexible office environment

RESPONSIBILITIES:

Facilities & Operations Leadership & Daily Oversight

· Provide day-to-day oversight and support to maintenance and engineering teams; actively assist with tasks and projects as needed.

· Supervise and support the housekeeping team, participating in daily operations when required.

· Oversee daily management of building operations, including preventative maintenance scheduling and tracking procedures, repairs of all infrastructure elements, including HVAC, electrical, plumbing, carpentry, small motor and vehicle repair, elevators, fire/life safety systems and campus-wide heating and cooling systems.

· Manage the facilities work order system, ensuring complete digital record-keeping and accessible status updates; prioritize work requests for Facilities, HVAC, Security, and Housekeeping teams.

· Act as the main point of contact for emergency maintenance issues and campus-wide operational problems. Direct maintenance staff and third party contractors to resolve issues in a timely and efficient manner, with attention to budget compliance.

· Oversee facilities and operations team vehicles including ensuring regular maintenance, repairs, inspections, and registrations.

· Create requests for proposals and bid leveling for maintenance contractors and projects.

· Serve as primary contact for resolving building violations and ensuring compliance.

· Develop, implement, and oversee a comprehensive preventive maintenance program.

· Oversee activities of outside contractors and service providers engaged in operational, capital improvement, and maintenance support functions.

Capital Projects & Planning

· Represent capital projects; lead planning initiatives and serve as project manager for state and privately funded capital projects.

· Prepare contracts, bid packages, and RFPs for services, supplies, and equipment.

· Manage design and construction budgets and contracts; monitor field conditions directly or through staff to ensure compliance with industry standards.

· Propose projects for future grant proposals to improve site safety, accessibility, and visitor experience; support Development staff in drafting scopes of work and capital funding procedures.

Security, Risk Management & Safety

· Support CEO and CFOO with risk assessment and loss prevention; participate in insurance-related site inspections and implement recommendations.

· Maintain complete compliance records for local, state, and federal regulations (fire safety, electrical, elevators, cooling towers, and building systems).

· Manage special projects and initiatives, including Health & Safety Committee and Emergency Preparedness workgroup.

· Maintain safety programs (hazard assessments, PPE, lockout/tagout, ergonomics).

· Manage risk register, root-cause analyses, and corrective actions.

· Develop and drill Emergency Operations Plans.

· Oversee 24/7 security operations teams, patrol assignments, access control systems, and incident response.

· Maintain and upgrade security technologies (CCTV, radios, access systems).

· Implement emergency protocols, drills, and ICS/NIMS procedures.

· Coordinate with law enforcement and public agencies.