Intern, Accounting

Overview

General Description: 

Under the direction of the Financial Controller, the General Accounting Intern is responsible for clerical and related administrative duties.

Essential Duties & Responsibilities:

• Enter paperwork into an electronic system either by data entry or by using optical scanners.
• Manage documents including receipt, scanning and adding new documents to records received from departments and employees.
• Find and retrieve information from files in response to requests from authorized users.
• Keep records of materials filed or removed from storage sites.
• Modify and improve filing systems or implement new filing systems.
• Scan or read incoming Accounting Documents (ACCO & Sunbelt) and  
• CFA related documents in order to determine how and where they should be classified or filed.
• Assist with the Vehicle Finance Procurement/Disposal process.
• Assist with the Fixed Asset documentation and storage.
• Assist with Payroll record scanning and storage.
• Assist with Financial Service report compilation for distribution.
• Other duties as assigned 

Position Requirements:

• High School Diploma or equivalent
• Use accounting or bookkeeping software
• Use computers to enter, access or retrieve data including document scanner
• Use spreadsheet software, word processing or desktop publishing software
• Strong aptitude for learning new systems and programs
• Excellent written and verbal communication skills
• Ability to work independently as well as in a team environment
• Excellent interpersonal communication/relationship skills
• Proficiency with MS Windows, including MS Word and MS Excel (e.g. can accurately complete sum functions and calculations using Excel formulas)
• Demonstrated customer service excellence, including professional, courteous phone skills
• Ability to work under pressure to meet deadlines
• Bookkeeping Experience, preferred but not required
• Experience with document imaging administration (a.k.a. “paperless” invoice system) preferred but not required.

ACCO Competencies: 

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical requirements: 

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier/printers).
• Occasionally required to reach above shoulder height to access storage cabinets and mail cubicles.
• Regular and Routine attendance. 

Hours:

Monday through Thursday 8:00 am to 5:00 pm, and Friday 7:00 AM – 3:30 PM, with occasional overtime as required.

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