International Documentation Coordinator (Bilingual-Spanish)

JOB SUMMARY

Generate all international documents, maintain a database of export shipments daily, have a detailed understanding of all international documentation requirements, by country and customer-specific. Responsible for accurate preparation and review of those documents, generating reports, troubleshooting to resolve issues, and providing customer service as necessary to both merchandising and sales to correct documentation deficiencies. Communicate with outside U.S. government departments (USDA, FDA, Chamber of Commerce, etc) to create and issue any required documents. Provide assistance to export sales in resolving commodities, freight, accounting, financing, and other document issues.

RESPONSIBILITIES

• Generate all international documents based on the country and/or customer-specific requirements.
• Maintain a database of export shipments daily.
• Communicate with outside U.S. government departments (USDA, FDA, Chamber of Commerce….) to create and issue any required documents.
• Create insurance certificates for all applicable shipments.
• Issue Sight Draft documentation to facilitate customer payment.
• Provide assistance to export sales in resolving commodity, freight, accounting, financing, and other documentation issues

QUALIFICATIONS

Education

• HSD (High School Diploma) or equivalent required
• Associate's Degree preferred

Experience

• 3 years of international documentation/logistics experience preferred
• Bilingual- Spanish

Professional Skills

• Proficiency in Microsoft Word, Excel and Outlook.
• Ability to effectively communicate in English.
• Fluency in Spanish preferred.
• Determine supporting documents needed to be ordered on each sales folder
• Prioritize work determined by urgency based on ETA of the shipments
• Determine which company to utilize for legalization purposes (if required) and if the proper amount of cost is protected on the folder
• Determine if the shipment requires issuing certificates of insurance and if the correct cost for insurance is protected on the folder
• Approve costs for the bill of lading changes up to $50
• Ability to multi-task, prioritize workflow and complete tasks with a high level of organization, responsibility, and efficiency.
• Strive to work productively, accurately and within deadlines.
• Positive mindset and capability to work in harmony with others in a team environment.