International Procurement and Logistics Project Coordinator

We are seeking an experienced Procurement & Logistics Project Manager to support complex, multi-stakeholder programs by overseeing procurement activities, logistics coordination, and cost tracking.

This role focuses on ensuring that purchasing, shipping, and related expenditures are effectively managed, accurately tracked, and aligned with program priorities. The ideal candidate will bring structure to fast-paced environments, improve visibility into operations, and support informed decision-making across teams.

Procurement & Order Management

• Serve as key decision maker in planning and coordinating procurement and logistics requirements on behalf of government client
• Manage and track procurement requests, purchase orders, and order lifecycle activities
• Ensure all requests are properly documented, approved, and processed in accordance with established procedures
• Maintain centralized visibility into order status, vendors, and delivery timelines
• Coordinate with internal teams and vendors to resolve procurement issues and delays

Cost Tracking & Financial Support

• Monitor and track project-related expenditures, including procurements and associated costs
• Support budget management by tracking committed and actual costs
• Identify potential risks related to cost overruns or untracked expenses
• Assist with financial reporting, invoice review, and reconciliation processes

Logistics & Shipping Coordination

• Coordinate with US Government and Embassy clients to identify best course of action for shipping and logistics of medical equipment and materials
• Support Culmen and Government with arranging import and export documentation
• Track shipments and coordinate delivery of materials and equipment
• Work with internal teams and external partners to ensure timely and accurate delivery
• Identify and resolve logistical challenges, including delays or discrepancies
• Maintain clear visibility into shipment status and delivery timelines

Program Coordination & Process Management

• Serve as lead project cooridnator between Corporate, Government and Project stakeholders in regards to procurement and logistics requiremetns
• Establish and maintain tracking systems to ensure visibility across procurement and logistics activities
• Promote consistency in processes, tools, and documentation across teams
• Ensure all activities align with organizational policies and compliance requirements
• Support audit readiness through organized documentation and traceability

Stakeholder Engagement

• Serve as a key point of contact for procurement and logistics-related inquiries
• Communicate status updates, risks, and priorities to internal leadership and stakeholders
• Support decision-making by providing accurate and timely data on orders and expenditures
• Manage expectations and coordinate priorities across multiple teams

Planning & Continuous Improvement

• Identify process gaps and implement improvements to enhance efficiency and accountability
• Support forward planning by aligning procurement needs with upcoming project activities
• Train and guide team members on tracking processes and best practices

• 5+ years of relevant experience in procurement, logistics, or project management
• Experience with market research, vendor discovery and freight forwarding 
• Ability to make strategic decisions to support urgent and complex shipping requirements in high-risk environments
• Experience managing budgets, tracking costs, or supporting financial processes
• Strong organizational and coordination skills across multiple stakeholders
• Experience using project management tools, procurement platforms and financial systems
• Experience with medical procurement and logistics including cold chain and hazmat international shipments