International Procurement and Logistics Project Coordinator

We are seeking an experienced Procurement & Logistics Project Manager (Independant Contractor) to support complex, multi-stakeholder programs by overseeing procurement activities, logistics coordination, and cost tracking.

25 hours a week

This role focuses on ensuring that purchasing, shipping, and related expenditures are effectively managed, accurately tracked, and aligned with program priorities. The ideal candidate will bring structure to fast-paced environments, improve visibility into operations, and support informed decision-making across teams.

Procurement & Order Management

• Serve as key decision maker in planning and coordinating procurement and logistics requirements on behalf of government client
• Manage and track procurement requests, purchase orders, and order lifecycle activities
• Ensure all requests are properly documented, approved, and processed in accordance with established procedures
• Maintain centralized visibility into order status, vendors, and delivery timelines
• Coordinate with internal teams and vendors to resolve procurement issues and delays

Cost Tracking & Financial Support

• Monitor and track project-related expenditures, including procurements and associated costs
• Support budget management by tracking committed and actual costs
• Identify potential risks related to cost overruns or untracked expenses
• Assist with financial reporting, invoice review, and reconciliation processes

Logistics & Shipping Coordination

• Coordinate with US Government and Embassy clients to identify best course of action for shipping and logistics of medical equipment and materials
• Support Culmen and Government with arranging import and export documentation
• Track shipments and coordinate delivery of materials and equipment
• Work with internal teams and external partners to ensure timely and accurate delivery
• Identify and resolve logistical challenges, including delays or discrepancies
• Maintain clear visibility into shipment status and delivery timelines

Program Coordination & Process Management

• Serve as lead project cooridnator between Corporate, Government and Project stakeholders in regards to procurement and logistics requiremetns
• Establish and maintain tracking systems to ensure visibility across procurement and logistics activities
• Promote consistency in processes, tools, and documentation across teams
• Ensure all activities align with organizational policies and compliance requirements
• Support audit readiness through organized documentation and traceability

Stakeholder Engagement

• Serve as a key point of contact for procurement and logistics-related inquiries
• Communicate status updates, risks, and priorities to internal leadership and stakeholders
• Support decision-making by providing accurate and timely data on orders and expenditures
• Manage expectations and coordinate priorities across multiple teams

Planning & Continuous Improvement

• Identify process gaps and implement improvements to enhance efficiency and accountability
• Support forward planning by aligning procurement needs with upcoming project activities
• Train and guide team members on tracking processes and best practices

• 5+ years of relevant experience in procurement, logistics, or project management
• Experience with market research, vendor discovery and freight forwarding 
• Ability to make strategic decisions to support urgent and complex shipping requirements in high-risk environments
• Experience managing budgets, tracking costs, or supporting financial processes
• Strong organizational and coordination skills across multiple stakeholders
• Experience using project management tools, procurement platforms and financial systems
• Experience with medical procurement and logistics including cold chain and hazmat international shipments