Internship - Event Coordnator

Responsibilities

• Assist in planning all types of events (weddings, galas, Pay Gap Shows, live performances and nonprofit functions)
  
• Manage communications with vendors, sponsors, and community partners in both English and Spanish
  
• Help coordinate setup and tear down: décor, seating, AV, signage, and vendor needs
  
• Maintain accurate guest lists, seating charts, RSVP tracking, and timeline updates
  
• Provide on-site support to welcome guests, troubleshoot issues, and ensure a smooth flow
  
• Collaborate on marketing and promotion: social media, flyers, website updates, and bilingual outreach
  
• Handle administrative tasks like scheduling, inventory management, invoices, and contracts
  

Requirements

• Currently enrolled, or recently graduated, in a college program (Hospitality, Event Management, Marketing, Communications, or related). May consider people who are interested in getting into Event Management, but not yet enrolled.
  
• Fluent in both English and Spanish—spoken and written
  
• Strong organization, multitasking, and time-management skills
  
• Excellent communication and interpersonal abilities
  
• Comfortable working evenings and weekends as needed
  
• Proficiency with Microsoft Office; familiarity with event software is a plus
  
• Positive, proactive approach in a fast-paced, culturally diverse environment
  

Benefits

• Paid at St. Paul’s minimum wage (currently $14.25/hr)
  
• Part-time or full-time options available (up to 20–30 hours per week).
  
• Flexible, event-driven schedule – including some evenings, weekends, and occasional peak periods. Flexible with class and school requirements
  

What You’ll Gain

• Hands-on experience across nonprofit and cultural event coordination
  
• Development of bilingual communication and community outreach skills
  
• Mentorship from experienced event professionals and nonprofit leaders
  
• Opportunity to build relationships with Latino-owned vendors and performing artists
  
• Play a meaningful role in diverse events—from community celebrations to social-impact shows