Position Details
Position Information
Position Title Intramural Sports/Recreation Coordinator Classification Title Administrator Position Number B1241PD Grade Level P1 Starting Wage/Salary $57,011 - $63,000, plus exceptional benefits Close Date 09/13/2026 Open Until Filled No Open Until Filled Notes Position Type/Employee Class Administrative Faculty Status Not applicable FTE 1.0 Contract Months 12 Overtime Eligible Exempt Location Bend Hybrid Remote Work Eligible? No Exceptional COCC Benefits Summary
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Primary Purpose
Under the direction of the Assistant Director of Club and Intramural (IM) Sports, the IM Sports & Recreation Coordinator serves as a member of the Mazama Facility management team, responsible for overseeing facility administrative functions, operations and security. Exercises independent judgment and advises the Assistant Director of Club & IM Sports on procedures and policies related to IM priorities, facility issues, security practices, resource utilization, and, in partnership with the Assistant Director of Club and Intramural (IM) Sports, addresses the ongoing improvement of facility-related issues. Facilitates communication, manages interpersonal conflicts, and ensures facility operations effectively support organizational objectives and public service needs. Plans, manages, organizes, promotes, evaluates, and expands IM Sports for students, staff, and community members following regulations and guidelines for such Sports, leagues, and events.
Essential Duties and Responsibilities
Intramural and Event Management:
- Prepares facilities for College athletic events, leagues, and sports.
- Acts or designates a trained event supervisor at all scheduled activities and events.
- Serves as primary contact for all groups (on and off campus) inquiring about IM Sports or Fitness Facilities alongside the Assistant Director of Club & IM Sports.
- Develop and oversee participant eligibility verification systems to ensure accurate enrollment validation and adherence to institutional policies.
- Lead the building, execution, and continuous evaluation of IM Sports programming utilizing data-informed practices to increase student participation, operational efficiency, and program outcomes.
- Develops and deploys promotional and communication plans for events and IM sports. Updates webpages for Intramural Sports offerings and other sports and recreation in collaboration with the Assistant Director of Club & IM Sports and Marketing and Public Relations.
- Monitors and maintains the safety, accessibility, and readiness of outdoor athletic facilities; proactively coordinates with Grounds and Campus Services staff to prepare, maintain, and set up facilities for races, home athletic events, open play activities, tournaments, sports leagues, and other ongoing campus events.
Staff & Relationship Management:
- Manages all hiring, onboarding, training, scheduling, and supervision for IM Sports staff and Fitness Center Attendants.
- Works proactively with employees, Assistant Director of Club & IM Sports, and HR to evaluate and manage building and activity needs to ensure appropriate staffing levels are consistently maintained.
Operational & Facility Management:
- In partnership with the Assistant Director of Club & IM Sports, represent Student Life to work proactively and collaboratively within an interdisciplinary, mixed-use facility supporting faculty, staff, COCC students, and community partners.
- Collaborate with the Assistant Director to align facility operations with College and Department priorities.
- Identify operational needs and implement solutions that support College, student, and community objectives; exercise independent judgment to balance competing operational needs and resources.
- Under the oversight of the Assistant Director of Club & IM Sports, develop and manage community facility partnerships, including evaluating opportunities, negotiating terms, and coordinating contract development and approval with Fiscal Services to ensure compliance and alignment with College objectives.
- Lead the promotion, operation, and expansion of the sports and exercise equipment lending program, ensuring responsible lending practices, risk mitigation, stewardship of publicly funded equipment and resources, and sustainable systems.
- Oversee the Mazama facility fitness inventory, including the maintenance, repair, replacement, and disposal of College equipment and assets in accordance with state and federal requirements and applicable policies and procedures.
- Work collaboratively with COCC internal departments, external contractors, and service providers to ensure facilities are safe, secure, efficient, well maintained, and used strategically.
- Identify operational needs, assess risks, develop solutions, and implement improvements to support current and future organizational requirements.
Administrative Functions:
- Serve as the primary manager for evening operations at Mazama, coordinating with the Assistant Director of Club & IM Sports to ensure operational continuity, facility safety, emergency preparedness, and appropriately trained staff coverage.
- Participate in Student Affairs Division Meetings.
- Participate in campus committees, task forces, and hiring committees as approved by supervisor.
- Other duties as assigned.
Department Specific Knowledge, Skills, and Abilities
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.
- Ability to successfully develop, coordinate, and promoting new programming and maintain existing recreational programs (sports leagues, tournaments, races and IM sports).
- Ability to manage a fitness facility with a large number of users, ensuring a clean and safe environment.
- Ability to work effectively in a team environment and to build and maintain effective student, staff, faculty and peer relationships.
- Demonstrated ability to exercise independent judgment and decision-making, with little or no direct supervision.
- Ability to oversee Mazama building operation in the absence of the Assistant Director of Club and IM Sports.
- Knowledge of conflict resolution and de-escalation strategies and the ability to effectively mediate disputes, manage difficult conversations, defuse tense situations, and maintain positive working relationships among diverse stakeholders.
- Ability to manage complex schedules.
- Ability to work independently and collaboratively, manage priorities, and meet deadlines.
- Ability and skill communicating and interacting effectively with a diverse group of individuals, including students, staff, faculty, and community members.
- Ability to accurately, consistently, and thoroughly maintain documentation of departmental processes, procedures, and operational practices.
- Ability to lift more than 50 pounds on an occasional basis; less than 50 pounds on a frequent basis.
- Ability to work both indoors and outdoors in all types of weather.
- Ability to use software programs and database systems including Microsoft Office Suite, Canva, email, website editing, and basic desktop publishing.
- Must be able to represent the College in a positive, professional manner.
Ergonomic Requirements
Working hours are regular, per the established work schedule communicated by the supervisor to meet work requirements. Work schedule may require flexibility to meet the varying activities of the position. Work is performed in a gym or sports recreation area. While performing the duties of this position, the employee is required to function effectively indoors in an office environment or open recreation area with the ability to sit or stand at workstations for extended periods. The employee is regularly required to sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Occasional lifting up to 25 pounds may be required. Computer screen is used more than 75 percent of the time. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.
Minimum Requirements
Education:
Bachelor's degree in Recreation, Health, Exercise Science, Physical Education, Kinesiology, or related field.
Experience:
- One year experience in any of these areas: fitness facility, campus recreation program, college athletics, or sports event management.
- One year event planning experience.
Necessary Special Qualifications:
- Current First Aid Card with Current CPR certification or ability to obtain within 60 days of employment.
- Conflict resolution or de-escalation skills or experience
Equivalency Statement
The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.
Preferred Qualifications
Experience:
- Experience working in higher education.
- Experience overseeing a facility or department with multiple employees on various schedules.
EEO Statement
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC's EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- What is your highest level of education?
No High School Diploma or GED
High School Diploma or GED
Professional Certification or License (not a degree)
Associates Degree
Bachelors Degree in Progress
Bachelors Degree
Masters Degree In Progress
Masters Degree
Ph.D. in Progress
Ph.D.
J.D.
M.D.
Other Doctorate Level Degree
- Please explain how you meet the minimum requirement of one year experience in any of these areas: fitness facility, campus recreation program, college athletics, or sports event management.
(Open Ended Question)
- Please explain how you meet the minimum requirement of one year event planning experience.
(Open Ended Question)
- We recognize the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your education/experience should be considered equivalent. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on the box or boxes you check, as we are committed to a fair and thorough evaluation process.
I meet all minimum requirements (education and experience) listed for this position.
I do not meet the minimum education degree requirement(s).
My degree is not in the required stated area(s).
I have less than the minimum years' experience in the area(s) required.
- As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on your response, as we are committed to a fair and thorough evaluation process.
(Open Ended Question)
- In support of COCC's commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write)
(Open Ended Question)
- COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position?
Yes
No
- Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process.
Yes, I am a veteran
No, I am not a veteran
If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.
(Open Ended Question)
- The College CANNOT provide support or sponsorship of any type for visa applications and related paperwork for employment purposes. To be considered, applicants must already be authorized to begin work in the United States, be able to arrive in the country, and maintain work eligibility without the College's sponsorship or support. Are you currently, or will you be, authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College's sponsorship or support by the position's start date?
Yes, I am already or will be authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College's sponsorship or support by the position's start date.
No.
- Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC's criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College
Yes, I will provide my consent when requested
No, I will not provide my consent when requested
Required Documents
Required Documents
- Resume/Vitae
- Cover Letter
- College Transcript 1 (unofficial)
Optional Documents
- College Transcript 2 (unofficial)
- College Transcript 3 (unofficial)
- US Military DD 214