Inventory / Asset Manager

We are looking for an Inventory / Asset Manager to take ownership of the accuracy, accountability, and movement of company-owned and third-party equipment. This role is central to ensuring our gear is properly tracked, documented, and accounted for throughout rentals, sub-rentals, projects, warehouse operations, and its overall lifecycle.

The position works across departments and with vendors and rental partners to maintain accurate inventory, resolve discrepancies, and build systems and processes that support efficient operations.

Candidates with experience within the live event industry HIGHLY preferred.

What You'll Do

• Own inventory accuracy and asset accountability across company-owned and third-party equipment

• Track equipment throughout its lifecycle, including location, condition, ownership, status, and movement

• Oversee equipment movements related to rentals, sub-rentals, sales, repairs, transfers, shipping, receiving, and returns

• Conduct and coordinate internal gear audits, physical inventory counts, and reconciliations

• Identify, investigate, and resolve shortages, missing, lost, damaged, or otherwise unaccounted-for equipment

• Ensure equipment movements, asset identification, and inventory records are accurately maintained in the inventory management system

• Develop and improve inventory SOPs, workflows, and processes to support accuracy and efficiency

• Coordinate with internal departments, vendors, rental houses, and sub-rental partners to resolve asset-related issues and support operational needs

What Sets You Apart

• You take ownership and follow problems through to resolution

• You bring structure, accuracy, and organization to fast-paced environments

• You are proactive about identifying discrepancies and improving processes

• You communicate clearly and work well across departments and with external partners

• You can balance attention to detail with the bigger operational picture

What You Bring

• 1-5 years of experience in inventory, asset management, warehouse operations, equipment rental OR logistics --> experience within the production industry highly preferred (AV, lighting, staging, entertainment, or similar)

• Experience with inventory or asset-tracking systems; Flex or similar platforms preferred

• Experience managing company-owned and third-party or sub-rental equipment

• Experience with physical inventory counts, audits, and reconciliations

• Strong organizational, analytical, and problem-solving skills

Additional Requirements

• Valid driver's license

• Strong computer and data-entry skills

• Ability to work independently and collaborate effectively across departments

• Strong attention to detail and follow-through

Benefits:

• Dental insurance

• Health insurance

• Paid time off

• Vision insurance

Work Location: In person

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.