Inventory Control Coordinator

We are so glad you are interested in joining Sutter Health!

Organization:

ABSMC-Summit Campus

Position Overview:

Serves as a single point of contact in ambulatory setting with overall accountability for all supply chain activities. Provides expertise and assistance for all clinical and non-clinical equipment and supplies. Serves as a regionally based Value Management Project Team member in areas of responsibility with a focus on implementation. Facilitates and drives cost reduction opportunities in collaboration with regional and system-based value management activities. Assists in identifying savings initiatives, and provides regular feedback on implementation progress. Assists foundations in understanding methods and processes required to achieve measurable results. Facilitates regional value management team meetings. Works closely with affiliate site leaders, department Managers/Directors and Physicians to ensure procurement goals and objectives are met. Maintains a close working relationship outside contacts including medical sales representatives, vendor customer service representatives, vendor technical assistants, and clinical specialists. Coordinates with Purchasing, Strategic Sourcing, Dock operations, PAR Team members & Management to achieve desired results and ensure the highest quality of customer satisfaction and patient care. Leverages Microsoft Office Suite and program/supply management to meet strict project timelines.

Job Description:

PURCHASING ACTIVITIES
• Facilitates purchasing activities ensuring on time schedule and quality requirements.
• Monitors vendor performance providing feedback during bid process.
• Coordinates purchase order activities; places and expedites orders; reviews requisitions for completeness and accuracy; verifies information related to price, product quality, service and delivery; distributes for purchase order processing; performs purchase order entry as needed; resolves purchase order problems and conducts follow-up activities as necessary to finalize purchase order transactions.
• Provide timely communication of back-orders and back-order updates to department end-users.
• Works closely with end user to ensure customer satisfaction.
• Acts as a resource to hospital and staff.

COST REDUCTION ACTIVITIES
• Facilitates the implementation of cost reduction initiatives, including system standard contracts, throughout the region. Provides oversight and project management of contract conversion/implementation process.
• Develops processes to facilitate contract implementation.
• Communicates and coordinates activities with all levels of value management staff.
• Employs systems and techniques that result in high levels of contract compliance, monitors results and reports on progress.
• Assists stakeholders with exception process if current standard fails to meet clinical requirements.
• Acts as the liaison between system and regional projects.
• Participates in the coordination and implementation of the supply and equipment bid process.
• Coordinates the execution and maintenance of consignment agreements based on department end-user’s needs.
• Initiates, coordinates and implements the supply and equipment bid process for local and regional contract awards.
• Ensures visibility and support of the business case, as appropriate.
• Verifies the key success indicators as the basis for managing the project and sets and meets deadlines.
• Ensures that project status, issues and successes are communicated and documented appropriately and in a timely manner. Maintains and updates supply trend Dashboards to track project savings performance based on data provided by Regional or System Analysts.
• Secures requirements for product evaluations that may include the number of clinical participants, amount of product needed to fulfill evaluation process, etc.

COMMUNICATION
• Ensures effective communications and collaboration within the value management environment.
• Assists in the identification and support of system-wide value management team members.
• Builds and uses cross-functional relationships to accomplish project objectives.
• Assembles Regional teams with the appropriate mix of skills and representation, for local projects and may co-lead teams as assigned.

COMPUTER SOFTWARE
• Maintains knowledge of Supply Chain/Accounts Payable computer software and other related systems.
• Ensures response to department inquiries and expediting of requisitions that are past due and coordination of payments with Accounts Payable.
• Processes invoice exceptions and coordinates with Accounts Payable invoices received with no purchase order assigned.
• Educates end-user on the use of the system for entering and tracking requisitions. Educates end-user on the Office Max system for ordering office supplies.
• Communicates with requestor to identify all needs and requirements are met right the first time to prevent processing problems.
• Ensures all supply items have an assigned number after appropriate approval process.

INVENTORY CONTROL
• Establishes and maintains departmental standards of inventory based on past utilization, caseload/census and budgetary constraints.
• Ensures that all items are checked in and match the purchase order. Notifies Purchasing of any misspicks and/or short shipments.
• Monitors supply activity for obsolete merchandise, deleting items from inventory after discussing with the Department Director.
• Rotates inventory, checks for and removes outdated supply items.
• Ensures neat and orderly storage and control of inventories at all times.
• Requests loaners for broken equipment. Maintains loaner log by part number. Returns loaner when broken items have been returned from repair. Stays advised of all equipment and instruments that are out for repair.

EDUCATION:
 

HS Diploma or General Education Diploma (GED)

TYPICAL EXPERIENCE:

2 years recent relevant experience

SKILLS AND KNOWLEDGE:

Interpersonal and communication skills and ability to effectively interface with all levels of personnel and work in a team environment.

Experience and skills typically acquired in the following areas: budgeting, healthcare industry supplies, supply chain management, standardization, utilization, product implementation, contract management and value management.

Demonstrated success in major project coordination and implementation of successful cost containment initiatives.

Basic proficiency in computer software including Microsoft Word, Excel, PowerPoint, Access, and Visio, is required. Ability to synthesize data and create meaningful presentation.

Ability to quickly grasp data provided in opportunity analyses and effectively secure feedback to the supplying source as to its quality.

Knowledge of healthcare products and equipment, inventory sources and alternative sources of supply, purchasing and distribution systems, contract administration and new or emerging trends in the industry.

Team leadership and organization skills.

Proven ability to communicate effectively orally and in writing.

Ability to manage complex situations with a high degree of variation.

Ability to successfully facilitate team meetings that may involve competing objectives.

Effective negotiation skills.

Detail oriented and demonstrate analytical and problem-solving abilities.

Self-motivated, tactful, professional, courteous and able to work with minimum direct supervision.

Ability to establish work priorities and effectively handle a wide variety of projects.

Job Shift:

Days

Schedule:

Full Time

Shift Hours:

8

Days of the Week:

Friday, Monday, Monday - Friday, Thursday, Tuesday, Variable, Wednesday

Weekend Requirements:

As Needed

Benefits:

Yes

Unions:

No

Position Status:

Non-Exempt

Weekly Hours:

40

Employee Status:

Regular

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $41.08 to $51.35 / hour

The compensation range may vary based on the geographic location where the position is filled. Total compensation considers multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health’s comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.