Inventory Control Coordinator

Job Title: Inventory Control Coordinator

Job Description

The Inventory Control Coordinator ensures the accuracy, integrity, and traceability of finished goods and related materials within a fast-paced food manufacturing environment. This role proactively monitors daily inventory activity, investigates and resolves variances, and maintains thorough documentation to support compliance, quality, and operational efficiency. The coordinator works closely with Production, Warehouse, and Quality teams to align inventory records with shop orders, support real-time production needs, and uphold high standards of food quality and safety.

Responsibilities

• Ensure inventory accuracy and integrity by proactively monitoring daily activity, investigating variances, and resolving discrepancies in a timely manner.
• Maintain complete and accurate documentation to support compliance, traceability, and audit requirements.
• Perform daily verification of finished goods inventory to ensure accurate reporting and alignment with shop order requirements.
• Review shop orders to confirm correct material usage, including product, cans, film, lids, and other packaging components, ensuring adherence to production and quality standards.
• Coordinate approved material substitutions as needed while maintaining compliance with established procedures and customer specifications.
• Execute timely and accurate shop order closure using a standardized process, ensuring completeness and compliance with accounting and audit requirements.
• Collaborate with Production, Warehouse, and Quality teams to investigate and resolve inventory discrepancies, including shortages, pallet tag inconsistencies, and system variances.
• Identify and correct transactional and RF scanning errors to maintain accurate system data and reliable inventory information for operational and quality decisions.
• Conduct routine cycle counts, analyze root causes of discrepancies, and drive corrective actions to maintain accurate on-hand inventory.
• Support production by resolving inventory transaction issues in real time, minimizing disruption while maintaining compliance with procedures and quality standards.
• Coordinate with Quality to ensure Certificates of Analysis (COAs) are initiated and completed as required to meet customer and regulatory expectations.
• Create and manage shop orders for bulk production, ensuring proper documentation, tracking, and alignment with customer specifications and quality requirements.
• Support leadership with initiatives focused on process improvement, inventory control, and enhancement of quality systems.
• Maintain compliance with all safety, Good Manufacturing Practices (GMP), and housekeeping standards, reinforcing a culture of quality and accountability.
• Participate in physical inventory counts and audits, ensuring accuracy, preparedness, and adherence to company standards and timelines.
• Provide support during month-end close activities, including availability for weekend or holiday work as needed to ensure timely and accurate completion of inventory-related tasks.
• Complete all required training programs to stay current on quality standards, systems, and operational procedures, and apply this knowledge in daily work.

Essential Skills

• Understanding of inventory control principles and practices within a manufacturing environment.
• Understanding of quality control and quality assurance processes as they pertain to manufacturing, particularly in food production.
• Understanding of food quality processes and the ability to apply food safety and quality standards in daily inventory activities.
• Ability to perform basic math calculations using a calculator, including percentages and other calculations relevant to inventory and quality metrics.
• Familiarity with Good Manufacturing Practices (GMP) and the ability to follow GMP guidelines consistently.
• Ability to support and participate in line audits and other quality-related checks as needed.
• Minimum of a high school diploma or GED.
• Must be at least 18 years of age.
• Prior experience in an inventory or production planning role preferred.
• Proficiency with MS Office applications such as Word and Excel.
• Preferred experience with Macola or similar inventory/ERP software.
• Strong communication skills, with the ability to collaborate effectively across Production, Warehouse, and Quality teams.

Additional Skills & Qualifications

• Experience in a food manufacturing environment is beneficial, particularly in roles involving quality control, quality assurance, or inventory management.
• Exposure to or experience with line audits, GMP compliance, and food quality processes.
• Bilingual ability in English and Spanish is preferred and considered an asset.
• Comfort working with quality systems and documentation, including Certificates of Analysis (COAs).
• Interest in process improvement and willingness to support initiatives that enhance inventory control and quality systems.
• Ability to adapt to changing priorities and to be cross-trained across quality-related functions, including lab work when needed.

Work Environment

This role is based in a smaller food manufacturing company that produces large volumes of product for major retail and wholesale customers, with ongoing growth and new customer partnerships that can increase production output and create opportunities for advancement. The schedule is primarily Monday through Friday, with additional weekend availability during busy seasons and for critical activities such as month-end close. The position is closely connected to the quality department, and the individual will be cross-trained in all aspects of quality work; some days may involve no lab work while other days may be fully lab-focused, and the person must be open to performing any quality-related tasks as needed. Work takes place on a concrete production floor in a fast-paced manufacturing environment, requiring adherence to GMP guidelines when entering and working in production areas. The environment may include exposure to warm and cold temperatures and noise levels that can exceed 85 dB, with appropriate protective measures provided. The organization offers stable hours, a growing business with opportunities for internal growth and promotion, yearly pay raises, and a comprehensive benefits package that includes health, dental, and vision coverage.

Job Type & Location

This is a Permanent position based out of WAUKESHA, WI.

Pay and Benefits

The pay range for this position is $41600.00 - $47840.00/yr.

$1500 sign on bonus paid out incrementally

Workplace Type

This is a fully onsite position in WAUKESHA,WI.

Application Deadline

This position is anticipated to close on Jul 20, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.