Inventory Control Specialist

Position Information

General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 007747 NC Salary Grade Equivalency NC03 Classification Title Support Services Associate - Advanced Working Title Inventory Control Specialist Salary Range $39,103 - $53,767 Anticipate Hiring Range $39,103 - $48,879 FLSA Status Non Exempt Division Academic Affairs Department Digital and Professional Learning Work Unit DPL-Learning Space Technology Work Schedule

7:00 am - 4:00 pm; Monday - Friday

Primary Purpose of Position

The primary purpose of the Inventory Control Specialist position within the Learning Space Technology team at UNC Charlotte is to provide inventory management for all items that are procured, installed, and supported by the AV Integration and Classroom Support Teams. This position requires previous experience maintaining inventories, ordering and supplying necessary project items while maintaining accurate records of all procurements. The Inventory Control Specialist will monitor and track current inventory levels, equipment orders, and investigate problems with vendors to navigate supply chain demands and issues. This position will also maintain and update the database used for physical count of inventory and the reconciliation of actual stock count to generated reports. This team is directly responsible for managing the University's 475+ learning spaces, common spaces, and digital signage, which requires the ordering of a minimum of $2M worth of inventory annually, tracking of each piece of equipment, and working with both Capital Projects for inventory needed for all new buildings and the Business Operations team for funding of projects. Larger capital projects for new buildings or building renovations include ordering and tracking inventory for million-dollar projects, a requirement of this position.

Minimum Education/Experience

Required Minimum Qualifications:

High school diploma or equivalency.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

The Inventory Control Specialist provides inventory management for all items that are procured, installed, and supported by the AV Integration and Classroom Support Teams as part of Learning Space Technology, reporting to the Digital and Professional Learning Unit. This position requires previous experience maintaining inventories and ordering and supplying necessary project items while maintaining accurate records of all procurement. The Inventory Control Specialist will monitor and track current inventory levels and equipment orders, and investigate problems with vendors to navigate supply chain demands and issues. This position will also maintain and update the database used for the physical count of inventory and the reconciliation of actual stock count to generated reports.

This position reports to the team that is directly responsible for managing the University's 475+ learning spaces, common spaces, and digital signage, which requires the ordering of a minimum of $2M worth of inventory annually, tracking of each piece of equipment, and working with both Capital Projects for inventory needed for all new buildings and the Business Operations team for funding of projects. Larger capital projects for new buildings or building renovations include ordering and tracking inventory for million-dollar projects, a requirement of this position.

Other Work Responsibilities

• Receive and inventory all purchased equipment for the Learning Space Technology Department.
• Utilize Smartsheet and other departmental tools, including spreadsheets and project management software, to ensure all items are received and accounted for.
• Work with the Business Services Unit to complete all purchase orders, follow up on any order issues, and work to resolve them promptly. Follow up with vendors on any missing, damaged, or incorrect items.
• Process all departmental returns for repair or replacement (RMA process).
• Create, apply, and track all equipment through the use of the department's inventory system using the custom inventory barcode labels.
• Coordinate with the University's Fixed Assets Department to tag and track all pilferable items.
• Gather, sort, stage, and prepare parts and equipment for installation.
• Create support tickets to request device network configuration, authorization, and PC imaging for all new devices.
• Use Smartsheet and Excel to create inventory reports for the department.
• Serve as the primary surplus coordinator for all equipment, working with the campus surplus department to transfer all end-of-life equipment.
• Register products for warranty registration and track equipment warranties.
• Answer departmental phone calls and respond to emails as required.

Departmental Preferred Experience, Skills, Training/Education

• Experience working with inventory tracking and vendor relations in a material management or material procurement role with strong analytical, problem-solving, organizational, and execution skills, with demonstrated ability to maintain accurate equipment inventories in a high-volume technical or operational environment.
• Demonstrated ability to manage multiple priorities, adapt to changing requirements, meet deadlines, and collaborate effectively with technical teams, vendors, and multiple stakeholders.
• Experience using Smartsheet or similar work management software and Microsoft Excel to organize, reconcile, analyze, and report inventory or procurement data.
• Experience with inventory control processes, including receiving, asset tracking, barcode or RFID tagging/labeling, physical inventory reconciliation, equipment returns/RMAs, and associated inventory tagging or label-printing systems.
• Experience working in a higher education environment, including procurement, inventory, or asset management systems; experience with UNC Charlotte systems and processes, including 49erMart, is preferred.

Necessary Licenses or Certifications Work Location Cameron - Main Campus Posting date 08/26/2026 Closing date 09/20/2026 Proposed Hire Date 10/12/2026 Contact Information Special Notes to Applicants

• Please submit two references, one required from a current or previous supervisor.
• This position is a 100% on-site position and requires the employee to work in person at the designated University work location. This position is not eligible for remote or telework arrangements.
• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the

finalist.

• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UNC Charlotte Website

• HERC Job Board

• Inside Higher Education

• Mitratech Circa (formerly known as Local JobNetwork)

• Another Website

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Other

• Where did you learn about this posting?

(Open Ended Question)

• • Do you have a high school diploma or equivalency?

• Yes

• No

• • Please describe your experience managing inventory in a high-volume or complex environment, including the types of inventory managed and your responsibilities for receiving, tracking, reconciliation, and maintaining accurate records.

(Open Ended Question)

• • Please describe your experience using Excel, Smartsheet, inventory management systems, or similar tools to track, analyze, reconcile, and report inventory or procurement data.

(Open Ended Question)

• • Please describe your experience managing competing inventory or procurement priorities and resolving issues related to orders, vendors, equipment, or inventory discrepancies.

(Open Ended Question)

• Do you have experience working in a higher education environment, including procurement, inventory, or asset management systems? Experience with UNC Charlotte systems and processes, including 49erMart, is preferred. Please explain your experience.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest
• Contact Information for References

Optional Documents