Inventory & Receiving Specialist

Position Summary

The Inventory & Receiving Specialist is responsible for overseeing and managing all inventory control and receiving activities to ensure the accurate tracking, storage, and distribution of materials and supplies. This role plays a critical part in maintaining efficient operations by ensuring timely receipt, proper documentation, and the integrity of inventory systems.

Key Responsibilities

Inventory Management:

Monitor and manage inventory levels to ensure stock is accurate and sufficient to meet operational needs.

Conduct regular cycle counts and reconcile discrepancies.

Maintain and update inventory records in the system with precision and timeliness.

Implement best practices for inventory control to minimize shrinkage and optimize space utilization.

Receiving Operations:

Receive and inspect incoming shipments for accuracy, quality, and compliance with purchase orders.

Document and record all incoming items in inventory systems.

Coordinate with vendors and suppliers to resolve any shipment issues, including damaged or missing items.

Ensure proper labeling and storage of all received goods.

Logistics and Coordination:

Coordinate with internal departments to ensure timely distribution of inventory and supplies.

Support shipping operations by preparing outgoing items, verifying packing lists, and arranging logistics as needed.

Manage return processes, including defective or surplus items, and ensure proper documentation.

Compliance and Safety:

Adhere to company policies, procedures, and safety standards.

Ensure compliance with regulatory and environmental requirements related to inventory and receiving processes.

Maintain a clean and organized work environment.

Qualifications

Education and Experience:

High school diploma or equivalent

Some experience in inventory management, receiving, or a related role.

Skills and Competencies:

Strong attention to detail and organizational skills.

Proficiency in inventory management software and ERP systems.

Basic math skills and the ability to reconcile inventory discrepancies.

Strong communication and interpersonal skills for working with internal teams and vendors.

Physical ability to lift, move, and manage items up to [insert weight].

Certifications (Optional):

Forklift certification preferred.

APICS or related inventory management certification is a plus.

Work Environment

Primarily warehouse or storage facility environment, with occasional office duties.

Will require standing, bending, or lifting for extended periods.

Adherence to safety protocols is required.