Inventory Specialist

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

The Inventory Specialist will be the primary resource for the centralized tagging of all moveable equipment (MEI) for the University, including updates and input to various fixed asset systems based on assigned duties in the MEI area. The Inventory Specialist will assist with asset-based compliance analysis and reporting. This role will also be the primary resource for the biennial physical inventory of moveable equipment, assigned activities for compliance audits, quality assurance procedures, and other special projects (as assigned). The responsibilities of this position include walking to various locations across campus and standing for long periods of time.

Required Skills and Abilities

1. High level of communication skills, both oral and written.
2. Ability to work independently, organize and prioritize work assigned to meet deadlines.
3. Excellent interpersonal skills; must be able to deal with people in a tactful and courteous manner.
4. High level of organizational skills.

Preferred Skills and Abilities

• Experience with Inventory Management.

Principal Responsibilities

1. Financial modeling and forecasting: Provides analysis to determine present and future financial performance. Organizes information from a variety of sources for use in analyzing future plans and forecasts. Collaborates with all levels of management, both internally and externally, to gather, analyze, summarize, prepare, and present recommendations regarding financial activities. Researches information to help resolve issues and make recommendations.
2. Financial analysis and reporting: Analyzes information and creates accurate and timely reports. Ensures financial reporting meets the compliance needs of internal and external users. Extracts data from multiple sources.
3. Financial methods and systems: Recommends methods to improve practices, processes and systems. Works with internal and external contacts to carry out department objectives. Provides a high level of service that cultivates and maintains strong working relationships and effectively communicates information; takes ownership and accountability for timeliness, accuracy and relationship management.
4. Strategic Resource: Translates unit finance objectives into priorities. Reports financial issues and risks and makes recommendations. Contacts appropriate stakeholders to include in communications and approvals.
5. Compliance and risk management: Establishes, implements and/or maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resources use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.
6. May perform other duties as assigned.

Required Education and Experience

• Bachelors degree in Accounting, Business, Economics or Finance and two years of related experience or an equivalent combination of education and experience.
• Demonstrated application of financial, accounting and economic concepts.

Job Posting Date 03/25/2026

Job Category Professional

Bargaining Unit NON

Compensation Grade Administration & Operations

Compensation Grade Profile Supervisor; Senior Associate (22)

Salary Range $61,500.00 - $91,875.00

Time Type Full time

Duration Type Staff

Work Model Hybrid

Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the Its Your Yale website.

Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer Salary offers are determined by a candidates qualifications, experience, skills, and education in relation to the position requirements, along with the roles grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individuals sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yales Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note Yale University is a tobacco-free campus.