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Invoice Audit Specialist

Qualified Staffing

Mount Jackson, VA

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JOB DETAILS
SKILLS
Accounting, Accounts Payable, Analysis Skills, Auditing, Billing, Billing Records, Cargo/Freight, Communication Skills, Data Sets, ERP (Enterprise Resource Planning), Finance, Healthcare, Leadership, Less Than Truckload (LTL), Logistics, Management Strategy, Microsoft Excel, Organizational Skills, Pivot Tables, Purchase Orders, Reconciliation, Supply Chain, Support Documentation, Vlookups
LOCATION
Mount Jackson, VA
POSTED
9 days ago
Invoice Audit Specialist Mon- Friday $22.00 The Invoice Audit Specialist is a temporary role supporting the Supply Chain team. This position is responsible for conducting a systematic audit of freight invoices against contracted rates, shipment records, and purchase orders to identify billing discrepancies, overcharges, and process gaps. The role will work closely with the VP of Supply Chain and report findings that will inform the longer-term carrier management strategy. Essential Functions and Responsibilities:
  1. Review and reconcile freight invoices against contracted rate schedules, load confirmations, and shipping records.
  2. Identify and document billing discrepancies including overcharges, duplicate invoices, incorrect accessorial, and rate mismatches.
  3. Compile audit findings into a structured summary report with root cause analysis and financial impact quantification.
  4. Cross-reference invoice data against S2K ERP records and portal data to validate accuracy of shipment details.
  5. Flag patterns of recurring errors or systemic issues for escalation to the VP of Supply Chain.
  6. Support preparation of documentation and data for Monthly Review
  7. Coordinate with the logistics coordination team and accounts payable as needed to resolve disputed charges.
  8. Maintain an organized audit tracking invoice status, discrepancy type, dollar value, and resolution outcome.
  9. Other duties as needed.
Required Knowledge, Skills and Abilities:
  1. Education Requirement: Associate’s degree or higher in Supply Chain, Business, Finance, Accounting, or a related field preferred; equivalent work experience considered.
  2. Experience Requirement: Minimum 0–2 years of experience in freight billing, transportation audit, logistics coordination, accounts payable, or a related field.
  3. Familiarity with LTL, FTL, and parcel freight billing practices, rate structures, and common accessorial charges.
  4. Experience working with a TMS, ERP, or freight carrier portal 
  5. Strong analytical and data reconciliation skills — ability to work with large invoice datasets and identify discrepancies.
  6. Proficient in Microsoft Excel (VLOOKUP, pivot tables, basic data manipulation required).
  7. Proficient in Microsoft Office applications.
  8. Detail-oriented with strong organizational skills and ability to manage a high volume of invoice records.
  9. Ability to communicate findings clearly in written summary format for leadership review.
  10. Regular and reliable attendance required.
  Why work for Qualified Staffing? -We offer a fantastic benefits package to all of our employees. This includes healthcare, vacation/holiday pay, and 401K! In fact, these are the same benefits that we offer our Corporate employees!-Applying for one job with Qualified Staffing is like applying for hundreds of jobs all at once!-We respond to every job applicant within 24 - 48 hours.Apply now to schedule an interview!
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