Accounting & Invoice Processing Specialist

Pay Rate: $24.97–$27.79/hour
Duration: 6-month contract with potential for extension and/or conversion
Schedule: Full-time, 40 hours/week

About the Role

We are seeking a detail-oriented Accounting & Invoice Processing Specialist to support payment processing, accounting, compliance, and financial tracking activities within a large corporate environment.

This is an excellent opportunity for someone with experience in Accounts Payable, invoice processing, accounting administration, financial operations, or a highly detail-oriented administrative role. Candidates with a legal or paralegal background may also be a strong fit, particularly those experienced in reviewing documentation, maintaining records, and managing high volumes of information.

The ideal candidate is organized, analytical, comfortable working independently, and able to manage a large workload while maintaining a high level of accuracy.

Key Responsibilities

• Review and process a high volume of invoices for payment, including 1,000+ exterior building sign and banner invoices.
• Review invoice details and determine appropriate accounting/project coding.
• Cross-reference invoices against department project schedules and supporting documentation.
• Identify and resolve discrepancies, including incorrect project types, pricing issues, and duplicate invoices.
• Work with vendors, contractors, and internal teams to resolve invoice and payment issues.
• Process non-contractual and special project invoices, including approximately 1,500 invoices.
• Process Architecture & Engineering (A&E) invoices, approximately 700 invoices.
• Maintain accurate payment, tracking, cost, and project-spend logs.
• Code payments to appropriate Oracle accounts and correct coding errors.
• Perform accounting and compliance-related activities and identify potential issues for management review.
• Make recommendations to improve processes and resolve recurring issues.
• Maintain accurate records and ensure work is completed timely and accurately.
• Manage multiple priorities and deadlines while working with minimal supervision.

Qualifications

• Professional experience in Accounting, Accounts Payable, Invoice Processing, Financial Administration, Business Administration, or a related field.
• Approximately 3+ years of professional experience preferred, though we are flexible for the right candidate.
• Experience working in a corporate environment, preferably within a large organization.
• Exceptional attention to detail and accuracy.
• Strong verbal and written communication skills.
• Ability to prioritize and manage a high-volume workload.
• Experience with payment processing or invoice management preferred.
• Strong proficiency with Microsoft Excel and Microsoft Office.
• Experience working with vendors, contractors, or external partners.
• Ability to work independently with minimal guidance or supervision.

Preferred Skills

• Oracle experience.
• Lucernex experience — a plus, but not required.
• DocuSign experience.
• Accounting or financial systems experience.
• Experience with invoice coding, compliance, or financial tracking.
• Legal or paralegal experience involving detailed document review, records management, contracts, or financial documentation.

Why Consider This Opportunity?

• Competitive hourly rate of $24.97–$27.79/hour.
• Full-time schedule — 40 hours per week.
• Initial 6-month contract.
• Potential for extension and/or conversion based on business needs, budget, and performance.
• Opportunity to work within a large corporate environment and gain valuable accounting and financial operations experience.

Please note: Conversion to a permanent position is a possibility but is not guaranteed and will depend on business needs, budget, and performance.

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