Invoice Reviewer / Coordinator

Position Description

The ideal candidate will have extensive experience reviewing construction invoices, schedules of values, supporting documentation, and contractor billing packages. This role requires strong analytical skills, attention to detail, and the ability to collaborate with project management, construction oversight, finance, and contractor teams to ensure accurate and timely invoice processing.

Essential Job Duties

• Review and verify construction invoices for accuracy, completeness, and compliance with contract terms and billing requirements.
• Validate billed amounts against approved contracts, schedules of values (SOV), change orders, and project progress.
• Ensure all billed items are supported by appropriate documentation, approvals, certified payroll records, and other contract-required submissions.
• Coordinate with project managers, construction managers, contractors, and finance teams to resolve invoice discrepancies and documentation deficiencies.
• Maintain detailed and accurate records of reviewed invoices, supporting documents, approvals, and correspondence.
• Support monthly invoice review and approval workflows to ensure timely processing and payment.
• Assist in preparation of reports, dashboards, and summaries related to invoice status, payment tracking, invoice aging, and compliance metrics.
• Monitor invoice submissions for adherence to contractual obligations, regulatory requirements, and agency procedures.
• Participate in project meetings and communicate invoice-related issues, trends, and risks to management.
• Collaborate with project controls, finance, and accounting teams to support forecasting, accruals, and budget reconciliation activities.
• Stay informed on industry best practices, construction billing standards, and regulatory requirements related to construction invoicing.

Required Qualifications

• Minimum 8 years of experience
• Bachelor's degree in Accounting, Finance, Business Administration, Management, Construction Management, or a related field.
• Strong understanding of construction contracts, billing procedures, payment processes, and compliance requirements.
• Experience reviewing contractor payment applications and supporting documentation.
• Excellent attention to detail and analytical skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work effectively both independently and within a collaborative project team environment.

Preferred Qualifications:

• Certification in Construction Management, Project Management, or related discipline.
• Experience with construction invoice management, project controls, or contract management platforms.
• Knowledge of certified payroll reporting requirements under the Davis-Bacon Act and 49 U.S.C. § 24305.
• Familiarity with construction payment application forms and supporting documents, including AIA G702, AIA G703, Form 81, and other federally funded project requirements.
• Experience supporting large-scale transportation, transit, or infrastructure construction programs.
• Experience reviewing schedules of values (SOVs), change orders, and progress payment applications.
• Knowledge of federal grant-funded project requirements and documentation standards.
• Strong organizational and records management skills.
• Experience working with project management information systems (PMIS), SharePoint, and electronic document control systems

Work Location: On-Site (at Baltimore Integrated Program Office) minimum 3 days/week

Salary Range: $125,000 to $143,000 YR