IP Docketing Specialist- 3656359

Job Title: IP Docketing Specialist

Location:  Madison, WI 53703 OR Brookfield, WI 53005 OR Minneapolis, MN 55402

Salary/Payrate: $70K-$83K

Work Environment:  Hybrid (3 days in office/2 remote) After ramp up

Bachelor’s degree required:  No

Referral Fee:AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client, a well-regarded law firm, is seeking an IP Docketing Specialist to join their team.

Key Responsibilities

• Maintain domestic and international patent and trademark dockets.
• Enter, calculate, monitor, and update critical IP deadlines in the firm's docketing system.
• Review USPTO notices, office actions, filing receipts, foreign counsel communications, and other IP documents to identify deadlines.
• Track prosecution, maintenance, renewal, annuity, registration, and post-grant deadlines.
• Monitor U.S. and foreign filing requirements, including PCT, national stage, and priority-related matters.
• Communicate upcoming deadlines and potential issues to attorneys and paralegals.
• Conduct regular docket audits and quality-control reviews to identify discrepancies or missing information.
• Maintain accurate electronic records and supporting documentation.
• Assist attorneys and paralegals with gathering information needed for upcoming filings.
• Provide guidance and backup support to other IP team members.
• Assist with training and onboarding related to docketing procedures.
• Identify opportunities to improve docketing processes, workflows, and technology.
• Stay current with USPTO procedures, IP prosecution practices, and docketing best practices.

Qualifications

Required:

• 2+ years of experience in IP docketing, intellectual property administration, legal support, or a similar detail-oriented role.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple deadlines and competing priorities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong computer skills and ability to learn new software quickly.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Ability to work independently and as part of a team.

Preferred:

• Experience in an intellectual property law firm or legal department.
• Patent and/or trademark docketing experience.
• Familiarity with USPTO procedures and terminology.
• Experience with foreign patent and trademark prosecution.
• Experience using IP docketing or legal practice management software.
• Experience with docket audits or quality-control reviews.
• IP paralegal or legal assistant experience.