IP Litigation Docketing Specialist II

JOB SUMMARY:

The IP Litigation Docket Specialist is responsible for maintaining a rule-based centralized docketing system, ensuring compliance with case deadlines across multiple jurisdictions, and providing comprehensive, accurate docketing records and services related to IP litigation. This position supports the Contested Matters Department and works closely with attorneys and paralegals, as well as partners with the management team. The position requires flexibility and availability for overtime.

ESSENTIAL FUNCTIONS:

• Manages, dockets, and maintains accurate docketing of all deadlines, hearings, and court requirements for intellectual property litigation matters (including patent, trademark, copyright, and trade secret) and various types of pro bono matters.
• Calculates and enters critical dates into the firm’s docketing system with precision, accounting for court rules, holidays, and extensions across multiple jurisdictions.
• Monitors PACER, EDIS (Electronic Document Information System), P-TACTS (Patent Trial and Appeal Case Tracking System), and other court filing systems for updates, orders, and scheduling changes. 
• Manages complex International Trade Commission (ITC) Section 337 investigation dockets, including expedited schedules and specific procedural requirements
• Reviews court orders, notices, Administrative Law Judge (ALJ) orders, Commission notices, and correspondence to identify and extract all relevant dates and requirements.
• Maintains knowledge of and expertise in Federal Rules of Civil Procedure, local court rules, judges’ standing orders, Patent Trial and Appeal Board (PTAB) procedures, and ITC Rules of Practice and Procedure (19 C.F.R. Part 210) through notices of rule changes and independent research and attends training sessions as directed by manager.
• Generates and distributes electronic deadline reports and calendars to case teams.
• Coordinates with attorneys and paralegals to ensure timely awareness of upcoming deadlines and court appearances.
• Assists and coordinates with conflict checks and case opening procedures for new litigation matters.
• Maintains organized case files and documentation supporting all docketed entries.
• Independently reviews and processes case status updates based on routine procedures or internal task requests.
• Regularly performs and participates in quality control assurance, audits, and system checks to identify data discrepancies and process improvement initiatives; coordinates corrective action(s) with manager.
• Strictly adheres to and facilitates firm compliance of established docket policies, protocols, and practices to mitigate risk without direct oversight; seeks clarification of requests that do not conform and, as appropriate, returns requests for further review and action. 
• Provides docketing coverage and support during firm closures as directed or coordinated by manager.
• Adheres to established hybrid/work schedule and exercises the required flexibility to satisfy essential responsibilities and workload demands.
• Performs additional duties or participates in pilot groups, as requested or assigned by manager.

QUALIFICATIONS:

• Minimum five (5) years of experience in IP litigation docketing (required).
• Bachelor’s degree and/or paralegal certificate (preferred but not required).
• Strong proficiency with Microsoft Office (Outlook, Word, and Excel) and Adobe.
• Strong experience with various court electronic filing systems such as PACER, EDIS, P-TACTS, and other state and local courts.
• Strong proficiency and experience with legal docketing software and tools, such as CompuLaw, CourtAlert, and CalendarRules. 
• Thorough knowledge of federal and state court rules, particularly as they apply to intellectual property cases.
• Extensive experience with district court, ITC, PTAB, and appellate court e-filing systems, practices, procedures, and deadlines.
• Demonstrated experience docketing International Trade Commission Section 337 investigations with knowledge of compressed ITC timelines and procedural requirements.
• Understanding of ITC Rules of Practice and Procedure, including target date calculations, bond and enforcement proceedings.
• Working knowledge of EDIS and RSS feeds for monitoring ITC filings and Commission actions.
• Understanding of Hague Service Convention deadlines as they relate to international respondents and defendants.
• Exceptional attention to detail and ability to work with complex, time-sensitive information, particularly in expedited proceedings.
• Ability to maintain confidentiality of matters and other firm business information.
• Excellent verbal and written communication and interpersonal skills. 
• Strong time management, prioritization, problem-solving, and organizational skills, with ability to handle multiple matters simultaneously across different forums. 
• Ability to work independently and as part of a collaborative team.
• Professional demeanor and ability to interact and work effectively with all firm levels.
• Ability to adhere to established work schedule, but with flexibility required to respond to workload demands including overtime requests when needed.

Wolf Greenfield offers a comprehensive benefit package focused on the overall well-being of firm employees. Our benefits include multiple health care plan options, vision and dental insurance,  flexible spending accounts/health saving accounts and life insurance. Eligibility for our employer sponsored 401(k) plan includes an employer match and discretionary profit sharing. The firm is invested in our employees development by providing tuition reimbursement and professional development opportunities. Additionally, WGS offers further benefits and perks focused on employee well-being including generous paid time off; including sick time and vacation time, parental leave, commuter benefits, charitable matching gift program, well-being support and much more!  

Wolf Greenfield does not offer visa sponsorship. All job openings are subject to export control regulations. 

Any offer of employment is subject to the successful completion of a background check. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 

Physical Demands: The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting.  Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds.  Other essential functions may apply and employees working remotely have the same or similar requirements.  

Work Environment: The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate.  The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions.