IP Patent Docketing Quality Review Specialist

Who We Are

ArentFox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, ArentFox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals. Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.

Why Join Us

At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

Job Description

The IP Patent Docketing Quality Review Specialist plays a key role in supporting the accuracy and integrity of the firm's docketing database by reviewing work completed by IP Patent Docketing Specialists and ensuring entries are complete, accurate, and aligned with established standards. In this role, the Specialist will help maintain the highest level of quality across docketing operations, provide thoughtful guidance and corrections when needed, and contribute to the continued development of team members through training and support. This position also serves as a knowledgeable resource for Docketing Specialists and other firm personnel seeking assistance with docketing-related questions or processes.

• Review US and foreign patent docket updates for accuracy, data integrity, and compliance with country law, client guidelines, and departmental policies; make or communicate corrections professionally.

• Assist with training docketing staff, including new Specialists and ongoing training based on department needs.

• Conduct internal audits of patent client portfolios and make appropriate database corrections.

• Partner with the IP Patent Docketing Manager and IP Patent Docketing Coordinator to ensure client and firm requirements are met and docketing system information remains accurate.

• Identify issues or inaccuracies in departmental policies and procedures and assist with updates and implementation.

• Prepare system reports and customized queries as requested or on a routine basis.

• Assist with special projects, including new matter intakes, as assigned.

• Prepare and distribute final docket reports to appropriate professional and support staff to help ensure deadlines are met.

• Staff training, including participation in training of new staff members and creation or maintenance of training materials to ensure they reflect our current practices and procedures.

• Assist with reconciliation of audit reports and maintenance of database records.

Minimum Qualifications:

• Bachelor's degree is preferred. Related work experience may be used in lieu of formal education required.

• Prior law firm experience required

• Minimum seven (7) years patent docketing experience using a computerized docketing system, CPI and/or Patricia experience preferred

• Minimum one (1) year patent docketing quality review experience

• Thorough knowledge and understanding of domestic and foreign patent prosecution procedures, terminology, and deadlines required;

• Strong organization, problem-solving, analytical decision-making, proofreading and reading comprehension skills;

• Excellent communications skills, both verbal and written;

• Accurate data entry skills;

• Ability to work well under pressure and adjust quickly to changing priorities while maintaining a high level of productivity and accuracy;

• Proficiency in use of office software such as Word and Excel helpful;

• Flexibility for overtime required

This is an hourly, non-exempt position that is eligible for a generous overtime plan that exceeds minimum legal requirements.

The anticipated good-faith base salary range for this position is:

$81,000 to $112,000 per year.

Your exact offer will be based on a variety of factors, including but not limited to, your experience, skills, and overall qualifications. We also review compensation regularly against industry benchmarks and performance outcomes, so you can grow your career here with confidence-knowing your pay recognizes both your impact and our commitment to an equitable approach.

In addition to a competitive base salary, certain positions are eligible for a comprehensive performance-based bonus, payable monthly or annually.

Benefits

We know that the needs of our employees vary and can change throughout the different stages of life. That's why we offer a wide array of flexible benefit options designed to help you live healthy, live well, and live for tomorrow. In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way.

Commitment to Equal Opportunity

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

• The job description is a general summary of the major duties. It may not specify all duties, tasks, and assignments associated with a job. It does not limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review and modification.