Sign upLog in

IP Practice Assistant

Tripoint Search

San Francisco, CA

Apply
JOB DETAILS
SKILLS
Accounting, Attorney, Billing, Calendar Management, Communication Skills, Detail Oriented, Docketing System, Documentation Format, Establish Priorities, Expense Tracking, Health Plan, High School Diploma, IP (Internet Protocol), Intellectual Property (IP), International Law, Legal, Legal Support Skills, Litigation, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Patents, Presentation/Verbal Skills, Proofreading, Reimbursement, Team Player, Telephone Skills, Time Management, Trademarks, Word Processing, Writing Skills
LOCATION
San Francisco, CA
POSTED
7 days ago
  • Location: San Francisco, California
  • Type: Direct Hire
  • Job #1011
POSITION: IP Practice Assistant

COMPENSATION: Competitive, commensurate with experience, plus paid overtime, very generous bonus, medical benefits, tuition reimbursement, gym membership, PTO, 401K, etc.

LOCATION: San Francisco, CA

THE ORGANIZATION: Elite International & World Renowned Law Firm

SUMMARY: Top-ranked international law firm is seeking an IP Legal Practice Assistant to provide support to the litigation practice assistant team to meet the Firm and client's needs.

KEY RESPONSIBILITIES:
  • Assist with needs related to case work
  • Provide high quality secretarial assistance to Partners and team of IP Litigation Associates
  • Communicate regularly with service departments, attorneys and clients at offices across the world
  • Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
  • Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file documents in a timely fashion
  • Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
  • Perform electronic filing of court documents (Foreign, US filing)
  • Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting
  • Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
  • Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings
  • Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm's docketing system
  • Communicate effectively with word processing and proofreading personnel to ensure IP Litigation documents are filed in a timely manner
  • Handle sensitive and confidential matters appropriately
  • Organize travel and track expenses for reimbursement
REQUIREMENTS:
  • High school diploma required
  • College degree preferred
  • IP, Trademark, Patent, etc. experience is preferred
  • 5+ years in a legal secretarial/assistant experience
  • Excellent written and oral communication skills
  • Ability to remain calm and function under pressure in a constantly changing environment
  • Ability to communicate effectively, dispassionately and diplomatically
  • Must have advanced proficiency working in MS Word (formatting documents utilizing Styles), PowerPoint and Excel
  • Excellent attendance, punctual and flexible to work overtime
  • Ability to collaborate smoothly with many other people and departments
  • Detail oriented with strong day-to-day organizational skills
  • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously

About the Company

T

Tripoint Search

Resume Resources

Free Resume TemplatesFree Resume Builder