IP Trademark Legal Administrative Assistant

Founded in 1920, Akerman is recognized as one of the nation’s premier law firms, with more than 700 lawyers across the United States. 

Akerman is seeking an experienced IP Trademark Legal Administrative Assistant to provide administrative and operational support to multiple attorneys in the Trademark Practice Group of the firm’s New York office. The successful candidate must be highly motivated with no less than five years of experience, preferred in a law firm environment.  This role is critical to the efficient management of trademark matters and client communications, supporting attorneys and paralegals with administrative coordination, billing support, matter intake, renewals, and document management throughout the trademark lifecycle. This is a hybrid position with the requirement to work in the office at minimum three (3) days per week.

Requirements:

• Thorough knowledge of trademark prosecution processes and terminology
• Working knowledge of the USPTO Trademark Center, TEAS and related forms
• Working knowledge of the TTAB courts and their electronic case access and filing systems
• Familiarity with intellectual property litigation processes
• Experience with document management and billing systems (e.g., iManage, Intapp, or similar applications)

Skills and Competencies:

• High level of proficiency in Microsoft Office Suite applications, including Word, Outlook, Excel, and PowerPoint
• High level of proficiency with billing systems and procedures
• Ability to communicate with clients, attorneys and co-workers effectively and efficiently
• Exhibit meticulous attention to detail, and, having strong organizational and time management skills
• Works well independently; reliable and dependable team player and able to multi-task in a fast-paced environment
• Experience with trademark docketing systems
• Experience opening new matters and prepare, complete, and process matter intake forms
• Experience drafting and prepare engagement letters for attorney and client execution
• Reviewing and processing invoices, ensuring accuracy to help facilitate timely collection
• Ability to work efficiently under pressure and tight deadlines
• Good team player who is willing to roll up sleeves and make contribution to larger team
• Enthusiasm for learning and taking on new responsibilities
• Other job duties include heavy file maintenance and other various duties as assigned

We offer an excellent compensation and benefits package.

Job Type: Full-Time (35 hours) (Hybrid)

Schedule:  Monday through Friday

Salary range: $75,000 – $105,000 (Actual salary is based on experience and job qualifications.)

Bonus: Discretionary holiday bonus

Benefits:  Paid Time Off, Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Disability Insurance, 401k Profit Sharing Plan, and Transportation Program

Please submit your resume and salary requirements.  EOE

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