Acceptance Testing, Architectural Design, Budget Management, Budgeting, Business Processes, Calendar Management, Change Management, Continuous Improvement, Cross-Functional, Customer/Client Research, Documentation, Identify Issues, Information Systems/Technology IS/IT Administration, Leadership, Maintain Compliance, Make-Versus-Buy Analysis, Management of Information Systems/Technology (MIS), Metrics, Project Estimates, Project Management Professional (PMP), Project Planning, Project Schedule, Project/Program Management, Purchasing/Procurement, RAID Storage, Records Management, Regulations, Reporting Dashboards, Request for Proposals (RFP), Requirements Management, Requirements Validation/Verification, Risk, Risk Analysis, Schedule Development, Security Architecture, Statement of Work (SOW), Status Reports, Team Lead/Manager, Time Management, Work Breakdown Structure (WBS)
Scope of the project:
The primary objectives of this engagement are:
" Deliver project outcomes on time, within scope, and within budget.
" Provide expert-level project management to guide planning, scheduling, execution, risk
mitigation, and reporting.
" Provide business analysis expertise to define and document requirements, assess
impacts, and ensure solutions meet business needs.
" Improve project transparency through accurate documentation, dashboards, and
communication to leadership and stakeholders.
The Contractor will report to the Director of Admin IT or designated project executive. Regular
updates will be required through established reporting mechanisms and recurring meetings.
Daily Duties / Responsibilities:
Project Management Responsibilities
" Lead end-to-end project delivery, including scope, schedule, budget, risk, quality,
communication, and resource coordination
Develop and maintain project plans, RAID logs, communication plans, status reports, and
executive updates
" Manage cross-functional teams including internal IT, vendors, SMEs, and agency partners.
" Facilitate work sessions to validate scope, requirements, and deliverables; maintain
alignment with sponsors and stakeholders
" Identify risks and issues; recommend and implement mitigation strategies
" Support procurement processes as needed (RFPs, SOWs, vendor oversight) consistent
with state and Admin procurement standard
" Ensure compliance with agency policies, security requirements, records management
standards, and project governance frameworks
Business Analysis Responsibilities
" Lead structured requirements elicitation including interviews, workshops, journey
mapping, process modeling, and data analysis
" Document clear, testable requirements: business, functional, nonfunctional, user stories,
and acceptance criteria.
" Define current-state and future-state processes, workflows, and data flows; quantify KPIs
and business value.
" Translate requirements into solution designs in collaboration with architecture, security,
data, and infrastructure teams.
" Evaluate build-vs-buy options and support creation of diagrams, models, and integration
patterns when required.
Change Management & Adoption
" Develop change management and communication plans.
" Coordinate UAT, cutover activities, readiness planning, and post-launch support.
" Support adoption using metrics, user feedback, and continuous improvement loops
Documentation Deliverables
Deliverables may include but are not limited to:
" Project Charter
" Requirements Documents / User Stories
" Process Diagrams & Data Flows
" Project Schedule & Work Breakdown Structure
" RAID Logs & Decision Logs
" Status Reports & Dashboards
" Communication Plans
" Procurement-related documentation (as applicable)
Required skills
Minimum 7 years project
management experience with
moderate to high complexity.
" Demonstrated experience in
business analysis and process
redesign.
" Minimum 5 years' experience
managing IT, regulatory,
compliance, or enterprise-level
initiatives.
Preferred Skills (Rank in order of
Importance):
" Simultaneously manage multiple
work efforts
" Strong schedule management and
resource planning skills
" Ability to identify, map, and re-
engineer business processes.
Additional Skills
" Ability to work independently with limited supervision and communicate
effectively with all levels of the organization.
" Ability to work with diverse technical and business teams and maintain
confidentiality.
" Ability to work at a high-volume and fast pace
" Deadline driven
Required Education:
" Bachelor's degree required
Preferred Certifications:
" PMP, PMI-ACP, or comparable
certification preferred.